Legal Administrative Support

Jackson Walker, LLP; United States; On-site; USD 42,000 - 60,000; Full time

Job summary

Jackson Walker, LLP, in Austin, TX, is seeking a Legal Administrative Support professional to provide essential clerical and administrative support to attorneys, paralegals and staff across multiple practice areas. The role emphasizes preparing legal documents, managing files, and maintaining confidentiality in a fast-paced law firm environment.

The candidate will handle document preparation, file management, scheduling, and time entry, while ensuring accuracy and professionalism in day-to-day

Qualifications

• High school diploma or GED required; bachelor’s degree preferred.
• 3–5 years of administrative experience in a law firm.
• Proficiency in Microsoft Word including styles, plus familiarity with Excel, PowerPoint and time entry systems.
• Experience with iManage document management preferred.
• Strong organizational, proofreading and editing skills with attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks and manage multiple demands in a fast-paced environment.
• Ability to handle confidential information with discretion.

Responsibilities

• Prepare, proofread and format legal documents including correspondence and pleadings.
• Scan and profile documents into iManage; organize electronic files.
• Enter billable time for attorneys and assist with revisions to pre-bills.
• Coordinate travel, meetings and appointments; submit expense reimbursements.
• Provide overflow administrative support and assist across practice areas.
• Maintain effective communication with attorneys, clients and staff.
• Collaborate across teams and manage competing priorities.
• Demonstrate professionalism and confidentiality in all interactions.

Skills

Administrative support

Communication skills

Attention to detail

Teamwork

Discretion

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

iManage

Adobe Acrobat Pro

pdfDocs

Job description

Please note that Jackson Walker is not currently accepting search firm submissions in connection with this opening Legal Administrative Support FLSA Status Non Exempt Department All Practice Groups Reports To Office Administrator Jackson Walker the largest law firm in Texas has an exciting full time employment opportunity for Legal Administrative Support in our Austin office The Legal Administrative Support role provides administrative and clerical support to attorneys Legal Administrative Assistants and Paralegals across multiple practice areas This position is responsible for preparing legal documents managing files coordinating administrative tasks and supporting day to day legal operations while maintaining a high level of accuracy professionalism and confidentiality

ESSENTIAL DUTIES & RESPONSIBILITIES

• Document Preparation & File Management
• Prepare proofread and format legal documents including correspondence pleadings and contracts
• Scan and profile documents and correspondence into the Firms document management system iManage
• Organize and maintain electronic files and ensure proper document storage and retrieval
• Administrative & Operational Support
• Submit conflicts requests to initiate new client and matter files
• Enter billable time for attorneys and assist with revisions to pre bills
• Coordinate and schedule travel meetings and appointments
• Submit expense reimbursements in a timely manner
• Provide overflow assistance and perform additional administrative and secretarial duties as needed
• Practice Support
• Support attorneys and legal staff across multiple practice areas with day to day administrative needs
• Apply basic knowledge of legal terminology documents and court systems to support workflow processes
• Collaboration & Communication
• Maintain effective communication with attorneys clients and staff
• Work collaboratively across teams while managing competing priorities
• Demonstrate professionalism discretion and confidentiality in all interactions

QUALIFICATIONS

• High school diploma or GED required; bachelors degree preferred
• Minimum of 3 to 5 years of administrative experience in a law firm required
• Proficiency in Microsoft Word including styles Adobe Acrobat Professional and pdfDocs
• Familiarity with Microsoft Excel PowerPoint and time entry systems
• Experience with document management systems iManage preferred
• Basic knowledge of legal terminology legal documents and court systems
• Strong organizational proofreading and editing skills with attention to detail and accuracy
• Excellent communication and interpersonal skills
• Ability to prioritize tasks and manage multiple demands in a fast paced environment
• Ability to work independently and as part of a team
• Ability to handle confidential information with discretion

Work Conditions This position operates in a professional office environment with standard equipment The above is intended to describe the general content of and requirements for the performance of this job It is not to be construed as an exhaustive statement of essential functions responsibilities or requirements

We are proud to be an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age veteran status sexual orientation gender identity pregnancy genetic information or any other characteristic protected by applicable federal state or local law and will not be discriminated against on the basis of disability It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job related factors If you require a reasonable accommodation to complete the application or interview process please contact us at BusinessProfessionalRecruitingjwcom