Law Firm Facilities & Office Services Lead

Smith Anderson; Raleigh (NC); On-site; USD 60,000 - 75,000; Full time

Job summary

Smith Anderson is a well-established mid-size law firm in Raleigh, North Carolina, seeking an Office Services and Facilities Coordinator to ensure a safe, welcoming, and productive workplace. The role coordinates office services, facilities operations, vendor relationships, building access, security systems, moves, space planning, and records management.

The ideal candidate is highly organized with strong communication and customer service skills, and experience managing contractors and budgets

Qualifications

• 5+ years of experience in a professional business environment.
• Service- and safety-oriented with knowledge of law firm office practices.
• Ability to manage contractors, plan moves, and manage budgets.
• Strong communication and ability to maintain confidentiality.
• Proficient in Microsoft Office and standard business software.

Responsibilities

• Oversee coordination and scheduling of facilities maintenance, office services, and receptionist functions.
• Collaborate with internal clients, vendors, and contractors to keep facilities operational and cost-effective.
• Assign and track building access cards and parking transponders for employees.
• Program and maintain alarm systems for the office.
• Oversee contracts for outside services including printing, security, furniture, storage, and maintenance.
• Review and approve related invoices and resolve disputes as needed.
• Plan and coordinate employee, office, and equipment moves and space planning for new hires.
• Support records management including destruction logs, off-site storage, and item control in the firm safe.
• Maintain Fire/EMS readiness, update Maptician, notary list, parking software, and related applications.

Skills

Facility management

Vendor management

Budget management

MS Office

Communication

Education

Bachelor's degree in business or related field

Tools

Maptician

Prizm

Genea

Job description

Smith Anderson is a well-established mid-size law firm in Raleigh, North Carolina, seeking an Office Services and Facilities Coordinator to ensure a safe, welcoming, and productive workplace. The role coordinates office services, facilities operations, vendor relationships, building access, security systems, moves, space planning, and records management.

The ideal candidate is highly organized with strong communication and customer service skills, and experience managing contractors and budgets