Law Firm Billing Specialist — Invoicing & Payments

Green-; Philadelphia (Philadelphia County); On-site; USD 45,000 - 65,000; Full time

Job summary

Green- is seeking a Billing Specialist to compile and finalize client invoices in line with firm policies and procedures. You will manage pre-bills, final bills, supporting documents, and ensure timely payments across matters.

Interact with attorneys, paralegals, and clients, review invoices for discounts, and handle electronic bills. Generate monthly reports while maintaining client rates and templates.

Qualifications

• Bachelor's degree in accounting preferred; Associate degree with experience considered.
• Experience billing in a law firm environment preferred.
• Proficiency with MS Office, Adobe, and billing/accounting software.
• Attention to detail and ability to handle high volume of bills.
• Ability to interact professionally with attorneys, paralegals, secretaries, and clients.

Responsibilities

• Compile and execute billings according to firm policies.
• Monitor payment of invoices and ensure timely processing.
• Prepare pre-bills, final invoices, and supporting documentation.
• Review and verify billing accuracy and related documentation.
• Respond to billing inquiries in a timely, professional manner.
• Maintain client rates, addresses, and e-billing information.
• Prepare weekly deposits and reconcile payments in accounting software.
• Generate monthly reports and follow up on outstanding invoices.
• Collaborate with payment processors and accounting software to troubleshoot issues.
• Assist with special projects and provide support to Billing Supervisor.

Skills

MS Office

Adobe

Billing software

Education

Bachelor's degree in accounting

Associate degree with experience

Tools

Billing/accounting software

Job description

Green- is seeking a Billing Specialist to compile and finalize client invoices in line with firm policies and procedures. You will manage pre-bills, final bills, supporting documents, and ensure timely payments across matters.

Interact with attorneys, paralegals, and clients, review invoices for discounts, and handle electronic bills. Generate monthly reports while maintaining client rates and templates.