Law Firm Billing Specialist - AR & Invoicing Expert

Krieg DeVault LLP; Chicago (IL); On-site; USD 60,000 - 85,000; Full time

Job summary

Krieg DeVault LLP, a respected Indianapolis-based mid-size law firm, is seeking a Billing Specialist to support our dynamic, client-focused billing team. You will manage pre-bills, finalize invoices, and coordinate with attorneys and clients to ensure timely, accurate billing.

Ideal candidates have 3+ years in law firm billing, experience with Aderant or electronic billing systems, strong Excel skills, and keen attention to detail.

Qualifications

• Bachelor’s degree in Accounting, Financial Management, or Business Administration preferred, or equivalent work experience.
• 3+ years of experience in a professional environment, preferably a law firm.
• Strong working knowledge of law firm billing/collections; experience with Aderant is preferred.
• Experience with electronic billing preferred.
• Working knowledge of MS Word and MS Excel.
• Strong verbal and written communication skills.
• Ability to critically and analytically provide effective solutions to client billing and collection issues.
• Well organized and detail oriented.
• Work effectively in a team environment or independently.

Responsibilities

• Prepare and distribute monthly pre-bills to assigned attorneys.
• Review, edit and process final billing for assigned attorneys.
• Finalize client invoices and gather back up as necessary for submission via electronic billing systems.
• Prepare accruals, estimates, reports, and client account analyses as requested.
• Monitor and resolve AR, WIP, on account funds and coordinate collection efforts working directly with assigned attorneys and supervisor.
• Contact clients to resolve outstanding balances, maintaining an open line of communication during the collection process.
• Prepare and issue monthly AR reminder statements as necessary.
• Process A/R write-offs and client refunds as necessary.
• Prepare and distribute timekeeper suspense account reports.
• Assist attorneys and administrative assistants with billing, timekeeping and disbursement issues.
• Maintain excellent client/attorney relations; generate reports requested by attorneys and administrative assistants.
• Provide timely reporting to partners and supervisors regarding client payment statuses.
• Maintain and track special billing arrangements within the Firm’s accounting system.
• Adhere to billing policies and client specific outside counsel guidelines.
• Work to ensure that monthly department and individual billing attorney goals are met, in regard to billing and collections.
• Provide back-up coverage for attorneys when other team members are absent.
• Special projects as assigned.

Skills

Billing & AR

Communication

Excel

Detail-oriented

Teamwork

Word

Education

Bachelor’s degree in Accounting/Finance/Business

Equivalent work experience

Tools

Aderant

Electronic billing

Job description

Krieg DeVault LLP, a respected Indianapolis-based mid-size law firm, is seeking a Billing Specialist to support our dynamic, client-focused billing team. You will manage pre-bills, finalize invoices, and coordinate with attorneys and clients to ensure timely, accurate billing.

Ideal candidates have 3+ years in law firm billing, experience with Aderant or electronic billing systems, strong Excel skills, and keen attention to detail.