Billing Specialist

ExactHire; Crown Point (IN); On-site; USD 60,000 - 85,000; Full time

Job summary

Krieg DeVault LLP in Crown Point, IN seeks an experienced Billing Specialist to support high-quality client service and accurate invoicing in a fast-paced environment. You will prepare pre-bills, review and finalize invoices, monitor AR and WIP, and coordinate with attorneys and staff to ensure timely collections while upholding firm policies and confidentiality.

Strong analytical skills, attention to detail, and proficiency with Aderant and MS Word/Excel are essential in this role.

Qualifications

• Bachelor’s degree in Accounting, Financial Management, or Business Administration preferred, or equivalent work experience.
• 3+ years of experience in a professional environment, preferably a law firm.
• Strong working knowledge of law firm billing/collections; experience with Aderant is preferred.
• Experience with electronic billing preferred.
• Working knowledge of MS Word and MS Excel.
• Strong verbal and written communication skills.
• Ability to critically and analytically provide effective solutions to client billing and collection issues.
• Well organized and detail oriented.
• Work effectively in a team environment or independently.

Responsibilities

• Prepare and distribute monthly pre-bills to assigned attorneys.
• Review, edit and process final billing for assigned attorneys.
• Finalize client invoices and gather back up as necessary for submission via electronic billing systems.
• Prepare accruals, estimates, reports, and client account analyses as requested.
• Monitor and resolve AR, WIP, on account funds and coordinate collection efforts working directly with assigned attorneys and supervisor.
• Contact clients to resolve outstanding balances, maintaining an open line of communication during the collection process.
• Prepare and issue monthly AR reminder statements as necessary.
• Process A/R write-offs and client refunds as necessary.
• Prepare and distribute timekeeper suspense account reports.
• Assist attorneys and administrative assistants with billing, timekeeping and disbursement issues.
• Maintain excellent client/attorney relations.
• Generate reports requested by attorneys and administrative assistants.
• Provide timely reporting to partners and supervisors regarding client payment statuses.
• Maintain and track special billing arrangements within the Firm’s accounting system.
• Adhere to billing policies and client specific outside counsel guidelines.
• Work to ensure that monthly department and individual billing attorney goals are met, in regard to billing and collections.
• Provide back-up coverage for attorneys when other team members are absent.
• Special projects as assigned.

Skills

Billing/collections

Aderant

MS Word

MS Excel

Communication

Teamwork

Analytical thinking

Education

Bachelor’s degree in Accounting, Financial Management, or Business Administration

Tools

Aderant

MS Word

MS Excel

Job description

Krieg DeVault is seeking an experienced Billing Specialist who wishes to continue their career in a highly professional environment which inspires teamwork and collaboration. This role will collaborate with other talented individuals who share a passion for doing great work in the best interest of our clients. This position provides support in a fast paced, always changing environment. The successful candidate will be an innovative, proactive, and dynamic professional. The Firm places great value on integrity, confidentiality, and strong organizational skills.

Essential Duties and Responsibilities include the following:

• Prepare and distribute monthly pre-bills to assigned attorneys;
• Review, edit and process final billing for assigned attorneys;
• Finalize client invoices and gather back up as necessary for submission via electronic billing systems;
• Prepare accruals, estimates, reports, and client account analyses as requested;
• Monitor and resolve AR, WIP, on account funds and coordinate collection efforts working directly with assigned attorneys and supervisor;
• Contact clients to resolve outstanding balances, maintaining an open line of communication during the collection process;
• Prepare and issue monthly AR reminder statements as necessary;
• Process A/R write-offs and client refunds as necessary;
• Prepare and distribute timekeeper suspense account reports;
• Assist attorneys and administrative assistants with billing, timekeeping and disbursement issues;
• Maintain excellent client/attorney relations;
• Generate reports requested by attorneys and administrative assistants;
• Provide timely reporting to partners and supervisors regarding client payment statuses;
• Maintain and track special billing arrangements within the Firm’s accounting system;
• Adhere to billing policies and client specific outside counsel guidelines;
• Work to ensure that monthly department and individual billing attorney goals are met, in regard to billing and collections;
• Provide back-up coverage for attorneys when other team members are absent;
• Special projects as assigned.

Qualifications and Competencies

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Bachelor’s degree in Accounting, Financial Management, or Business Administration preferred, or equivalent work experience;
• 3+ years of experience in a professional environment, preferably a law firm;
• Strong working knowledge of law firm billing/collections; experience with Aderant is preferred;
• Experience with electronic billing preferred;
• Working knowledge of MS Word and MS Excel;
• Strong verbal and written communication skills;
• Ability to critically and analytically provide effective solutions to client billing and collection issues;
• Well organized and detail oriented;
• Work effectively in a team environment or independently.

EEO Policy: It is the policy of Krieg DeVault LLP that an individual’s race, color, religion, sex, disability, sexual orientation, gender identity, U.S. military veteran status, national origin, age, genetic information, family status, or other characteristics protected by law are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies.

E-Verify: Krieg DeVault LLP participates in the federal government’s E-Verify program. With all new hires, we provide the Social Security Administration and, when applicable, the U.S. Department of Homeland Security with information from each new employee’s Form I-9 to confirm work authorization.