Law Firm Billing & Collections Specialist

Krieg DeVault LLP; Crown Point (IN); On-site; USD 45,000 - 65,000; Full time

Job summary

Krieg DeVault LLP, a respected Indianapolis-based law firm, seeks a Billing Specialist to manage end-to-end billing processes, pre-billing, accruals, AR and client communications. The role supports attorneys and staff in a fast-paced environment, ensuring accuracy and timeliness in invoicing.

The ideal candidate has a BA/BS in accounting or related field, at least 3 years in a professional setting (preferably law), and strong MS Word/Excel skills.

Qualifications

• Bachelor's degree in Accounting, Financial Management, or Business Administration preferred, or equivalent work experience.
• 3+ years of experience in a professional environment, preferably a law firm.
• Strong working knowledge of law firm billing/collections; experience with Aderant is preferred.
• Experience with electronic billing preferred.
• Working knowledge of MS Word and MS Excel.
• Strong verbal and written communication skills.
• Ability to analytically provide effective solutions to client billing and collection issues.
• Well organized and detail oriented.
• Work effectively in a team environment or independently.

Responsibilities

• Prepare and distribute monthly pre-bills to assigned attorneys.
• Review, edit and process final billing for assigned attorneys.
• Finalize client invoices and gather backup for submission via electronic billing systems.
• Prepare accruals, estimates, reports, and client account analyses as requested.
• Monitor and resolve AR, WIP, on account funds and coordinate collection efforts with attorneys and supervisor.
• Contact clients to resolve outstanding balances with ongoing communication during collections.
• Prepare and issue monthly AR reminder statements as necessary.
• Process A/R write-offs and client refunds as necessary.
• Prepare and distribute timekeeper suspense account reports.
• Assist attorneys and admins with billing, timekeeping and disbursement issues.
• Maintain excellent client/attorney relations.
• Generate reports requested by attorneys and admins.
• Provide timely reporting to partners and supervisors regarding client payment statuses.
• Maintain and track special billing arrangements within the Firm's accounting system.
• Adhere to billing policies and client-specific outside counsel guidelines.
• Work to ensure monthly department and individual billing goals are met.
• Provide back-up coverage for attorneys when team members are absent.
• Take on special projects as assigned.

Skills

Strong communication

Detail oriented

Team player

Education

Bachelor's degree in Accounting/Business Administration

Tools

Aderant

MS Word

MS Excel

Job description

Krieg DeVault LLP, a respected Indianapolis-based law firm, seeks a Billing Specialist to manage end-to-end billing processes, pre-billing, accruals, AR and client communications. The role supports attorneys and staff in a fast-paced environment, ensuring accuracy and timeliness in invoicing.

The ideal candidate has a BA/BS in accounting or related field, at least 3 years in a professional setting (preferably law), and strong MS Word/Excel skills.