Law Firm Billing Associate

Sheehan-Phinney-Bass-; Manchester (NH); On-site; USD 45,000 - 65,000; Full time

Job summary

Sheehan-Phinney-Bass- in Manchester, NH, is seeking a detail-oriented Billing Associate. You will process client bills, enter conflicts data, and run new matter reports within strict billing guidelines, while handling relevant clerical tasks and client relations.

Ideal candidates have a Bachelor’s degree (or equivalent) with 2+ years in accounting, strong Excel skills, and familiarity with MS Office; law firm experience is a plus. Hybrid work and growth opportunities may be available.

Qualifications

• Bachelor’s degree or equivalent with 2+ years of accounting office experience.
• Billing experience and knowledge of general accounting principles.
• Strong computer and Excel skills; familiarity with MS Office suite.
• Law firm experience is a plus.

Responsibilities

• Process client bills and prepare billing packets.
• Enter conflicts data and run new matter reports per guidelines.
• Support special projects and general clerical tasks.
• File, scan, and maintain accounting records; assist client relations.
• Interact with attorneys and close files in the accounting system.

Skills

ERP system (3E)

Billing preparation

Data entry & analysis

Clear communication

Cash handling basics

Professionalism

Prioritization & multitasking

SOP adherence

Independence & teamwork

Sense of urgency

Client interaction

Education

Bachelor’s degree or equivalent

Tools

3E ERP

MS Office (Excel)

Job description

Description

Do you enjoy focused, detail-oriented administrative work in addition to numbers? Are you looking for a professional, team-oriented office environment? If so, read on – this Billing Associate position may be for you! Responsibilities include processing client bills, entry of conflicts data, and addressing new matter reports, in compliance with specialized billing guidelines (aka new business intake). Additional responsibilities consist of special projects and clerical tasks such as filing, scanning, client relations, attorney interfacing, closing files in the accounting system, and general administrative duties along with other tasks as assigned.

Knowledge, Skills and Abilities

• 3E or similar enterprise accounting system
• Billing preparation, uploading, tracking, and appeals
• Data entry and data analysis; with the ability to apply process logic within a structured and complex accounting system
• Clear and concise verbal and written communication skills
• Familiarity with cash management tasks such as cash receipts and receiving/applying credit card and similar payments
• Operates with impeccable ethics, a positive attitude, and a high degree of professionalism
• Ability to prioritize, multi-task and use good judgement
• Strong initiative, attention to detail, and demonstrated ability to follow standard operating procedures
• Ability to complete tasks with a high level of accuracy in a timely manner
• Ability to work independently as well as in a team setting
• Sense of urgency
• Ability to work independently as well as in a team setting and interact directly with clients

Requirements

Bachelor’s degree or equivalent with 2+ years of experience working in an accounting role in a professional office environment. Billing experience and knowledge of general accounting principles required. Strong computer skills and knowledge of software programs including MS Office with strong Excel. Law firm experience is a plus. EEO

Schedule

Full-time Monday through Friday with flexibility to occasionally come in early or stay late.

Why Sheehan Phinney?

Recognized as a 2025 Best Places to Work (for both law firms and NE businesses), we take pride in our employees’ work ethic, and reward that commitment with a comprehensive benefits package and by offering generous paid time off (PTO) in addition to twelve paid holidays annually. We believe in compensating people fairly and provide tuition reimbursement, paid leave, paid volunteer time, and the opportunity to grow!

We appreciate the importance of work-life balance to support your personal and professional success. Our collaborative atmosphere allows for quality time to grow your career network and benefit from the mentorship provided by our talented team.