Billing Specialist

Hennessy & Roach, P.C.; Chicago (IL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Group term life insurance

Voluntary term life insurance

Critical illness coverage

Accident insurance

HSA

FSA

Pre-tax transit

Pre-tax parking

401(k) with company match

Generous time-off policy

Job summary

Hennessy & Roach, P.C. is seeking a Billing Specialist to manage daily deposits, upload attorney invoices on ebilling platforms, and apply payments to cases. The role also covers collections and maintaining accurate, timely invoicing for multiple clients.

Familiarity with ebilling software (TyMetrix, LegalX, Perfect Law) and MS Office is required; prior law-firm billing experience is preferred. Confidentiality and multitasking in a fast-paced environment are essential.

Qualifications

• High school diploma or GED required; accounting degree preferred.
• Experience with ebilling platforms (TyMetrix, LegalX) is required.
• 1–2+ years of ebilling and AR in a law firm.
• Proficiency with Microsoft Office and legal billing software.

Responsibilities

• Submit invoices through various ebilling platforms.
• Perform daily deposits and apply payments to cases.
• Process refunds and maintain prepaid and WIP records.
• Maintain client and attorney contact regarding invoice status.
• Ensure billing accuracy and compliance with firm guidelines.
• Generate AR reports and assist with collections.
• Maintain confidentiality at all times.

Skills

Communication

Time management

Detail oriented

Multitasking

Education

High school diploma

Associate or Bachelor's in accounting preferred

Tools

TyMetrix

LegalX

Perfect Law

Microsoft Office

Job description

Company Description

Hennessy & Roach, P.C. is a law firm defending employers in Workers' Compensation and defendants in General Liability matters. H&R is based in Chicago with additional offices in Springfield, Illinois; St. Louis, Missouri; Overland Park, KS; Milwaukee, Wisconsin; Indianapolis, Indiana; Brentwood, Tennessee; and Omaha, Nebraska. The firm handles matters throughout the States of Illinois, Indiana, Iowa, Missouri, Nebraska, Kansas, Tennessee, and Wisconsin. Founded by Thomas G. Hennessy and James P. Roach on May 17, 1993, the firm continues to grow.

Company Description

Hennessy & Roach, P.C. is a law firm defending employers in Workers' Compensation and defendants in General Liability matters. H&R is based in Chicago with additional offices in Springfield, Illinois; St. Louis, Missouri; Overland Park, KS; Milwaukee, Wisconsin; Indianapolis, Indiana; Brentwood, Tennessee; and Omaha, Nebraska. The firm handles matters throughout the States of Illinois, Indiana, Iowa, Missouri, Nebraska, Kansas, Tennessee, and Wisconsin. Founded by Thomas G. Hennessy and James P. Roach on May 17, 1993, the firm continues to grow.

Job Description

The Billing Specialist processes the daily deposit for payment of attorney invoices and is assigned to specific ebilling systems and clients to ensure the attorney invoices are properly uploaded for payment approval. The Billing Specialist also performs a variety of other accounting duties, including collections according to our established policies and procedures.

Maintains contact with attorneys, staff, vendors, clients regarding invoice status with the E-Billing systems and demonstrates confidentiality of client and firm matters.

Essential Job Functions:

• Submit invoices through various e-billing platforms.
• Performs the daily deposits.
• Applies paper checks, ACH/EFT payments, and credit card payments to the appropriate case and invoice as directed by clients daily.
• Processes refunds for overpayments on invoices when needed, saving all documentation to the specific case in our system.
• Research and applies prepaids in our system to the appropriate case and maintains the itemized prepaid spreadsheet daily.
• Research the outstanding WIP for all clients in our system- processing deletions, updating and maintaining the billing entries in our system and the spreadsheet on a weekly basis for accuracy.
• Adding ACH clients upon request and maintenance of the ACH spreadsheet in our system for full accuracy.
• Maintenance of the spreadsheet for paper billed clients upon request when changes occur.Possible future handling of specific clients within assigned bill review systems.
• Communicates with the electronic bill review systems, attorneys, staff and adjusters for each client when needed, to ensure the invoices are successfully uploaded and approved.
• Works with clients to ensure budgets and matter are added to the electronic bill review system which resolves any possible rejection issues that surface during the uploading process.
• Reviews and verifies accuracy of billing and supporting documentation as required.
• Is familiar with and applies Firm billing guidelines with each of their assigned clients within the bill review systems.
• Maintains collections of specific electronically billed clients.
• Saves collection efforts/emails to cases in our system.
• Processes write-offs following Firm policy.
• Creates and distributes accounts receivable reports when requested.
• Ensure strict confidentiality at all times.
• Assists with special projects as needed.
• Other duties as assigned.

Qualifications

• High school diploma or GED (or equivalent) required; associate or bachelor's degree in accounting preferred.
• Experience with ebilling platforms required, e.g., TyMetrix, LegalX, etc.
• 1-2+ years e-billing and accounts receivable experience in a law firm.
• Perfect Law Legal software experience preferred.
• Proficiency with Microsoft Office.
• Ability to handle a high volume of invoices each month.
• Ability to effectively communicate with attorneys, staff, and clients.
• Ability to organize workflows and use time efficiently via multitasking and prioritization.
• Strong attention to detail in a fast-paced, ever-changing work environment and successfully adapt to changing priorities and work demands.
• Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative
• Firm and Client Confidentiality required.

Additional Information

Benefits include: Medical, Dental, Vision, Group Term Life Insurance, Voluntary Term Life Insurance, Critical Illness, Accident, HSA, FSA, pre-tax Transit and pre-tax Parking. 401(k)/Roth retirement plan with company match. Generous time off policy.

All your information will be kept confidential according to EEO guidelines.