Law Firm Administrator

Khan Law Firm; Washington (District of Columbia); On-site; USD 60,000 - 120,000; Full time

Job summary

Khan Law Firm in Washington, DC seeks a law firm administrator to oversee non-legal operations and act as the office manager for the firm. The role covers staff supervision, budgeting, payroll, HR, technology, and vendor relations to keep the firm running smoothly.

The ideal candidate has a bachelor’s degree in business administration or related field, and experience in a legal setting with proficiency in Filevine and Microsoft Office. Strong organizational and leadership skills are essential.

Qualifications

• Bachelor's degree in business administration, management, or a related field is preferred.
• Relevant experience in a legal setting, such as a legal assistant or administrative assistant role, is beneficial.
• Experience in legal management or administration is preferred.
• Proficiency with legal practice management software, like Filevine and the Microsoft Office Suite is crucial.
• Strong organizational skills, attention to detail, excellent communication, and interpersonal skills are vital.
• Leadership and management experience including budgets and payroll processing is preferred.

Responsibilities

• Office Management: Supervising staff, managing office space, ordering supplies, and ensuring a functional and efficient work environment.
• Financial Management: Handling bookkeeping, budgeting, payroll, and financial reporting.
• Human Resources: Managing personnel, including hiring, onboarding, training, and overseeing employee benefits.
• Technology and Systems: Managing information systems, software, and ensuring the firm's technology infrastructure runs smoothly.
• Legal Support: Assisting with legal correspondence, document preparation, and maintaining legal management systems.
• Strategic Planning: Participating in budgets and contributing to the firm's success.
• Client and Vendor Relations: Coordinating with clients, external counsel, and vendors.
• Marketing: Coordinating with marketing companies to promote the firm’s brand.
• Event Planning: Organizing and coordinating firm events.

Skills

Office Management

Leadership

Communication

Project Management

Budgeting

Adaptability

Education

Bachelor's degree in business administration/management

Tools

Filevine

Microsoft Office

Job description

Job Description

A law firm administrator manages the business and operational aspects of a law firm, essentially acting as the office manager and more. They oversee various administrative functions to ensure the firm runs smoothly and efficiently.

Compensation: $60,000 - $120,000

Responsibilities

• Office Management: Supervising staff, managing office space, ordering supplies, and ensuring a functional and efficient work environment.
• Financial Management: Handling bookkeeping, budgeting, payroll, and financial reporting.
• Human Resources: Managing personnel, including hiring, onboarding, training, and overseeing employee benefits. You must be willing to learn every job at the firm (except attorneys) so you can train and hold accountable the staff.
• Technology and Systems: Managing information systems, software, and ensuring the firm's technology infrastructure runs smoothly.
• Legal Support: Assisting with legal correspondence, document preparation, and maintaining legal management systems.
• Strategic Planning: Participating in strategic planning, developing budgets, and contributing to the firm's overall success.
• Client and Vendor Relations: Coordinating with clients, external counsel, and vendors.
• Marketing: Coordinating with marketing companies to ensure firm’s marketing is performing and firm’s brand is being promoted.
• Event Planning: Organizing and coordinating firm events.

In essence, a law firm administrator is a jack-of-all-trades who handles the non-legal operations, allowing attorneys to focus on practicing law.

Qualifications

• Education: A bachelor's degree in business administration, management, or a related field is preferred.
• Experience: Relevant experience in a legal setting, such as a legal assistant or administrative assistant role, is beneficial. Previous work in legal management or administration is preferred.
• Technical Skills: Proficiency with legal practice management software, like Filevine and the Microsoft Office Suite is crucial.
• Soft Skills: Strong organizational skills, attention to detail, excellent communication (both written and verbal), and interpersonal skills are vital.
• Legal Knowledge: A good understanding of legal terminology, procedures, and ethics is preferred.
• Leadership and Management: Experience in managing teams, budgets, and projects is preferred. Knowledge of accounting, budgeting, and payroll processing is preferred.
• Adaptability and Problem-Solving: The ability to handle multiple tasks, prioritize effectively, and adapt to changing situations is important.

About Company

Khan Law Firm is a dynamic personal injury law firm with a focus on clients. We are passionate about clients' well-being and getting them the maximum compensation they deserve.

Utilizing diverse talents and a deep-seated drive to succeed, Khan Law Firm consistently delivers on our greatest commitment—achieving the absolute best results for clients. Our firm provides a great work environment - supportive, collaborative, and friendly. We believe in a team approach to best serve clients, and our team members are the firm's biggest asset. We are also very active in giving back to the communities we serve through office-wide participation in community engagement.