Law Firm Administrator

Law Office of Deidra Haynes; Indianapolis (IN); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive salary

Health insurance

401(k) with employer match

PTO

Paid holidays

Professional development opportunities

Leadership development

Career advancement

Collaborative team environment

Job summary

The Law Office of Deidra N. Haynes LLC in Indianapolis seeks a Law Firm Administrator & Executive Operations Manager to partner with our CEO and COO to oversee daily operations, optimize workflows, and maintain exceptional client service.

You will lead administrative staff and paralegals, drive recruiting/onboarding, oversee billing, and develop scalable systems that support growth while upholding ICARE values.

Qualifications

• Leadership and people management capabilities.

Responsibilities

• Oversee daily administrative operations and serve as Executive Assistant to CEO/COO.
• Lead administrative staff and paralegals, support recruiting and onboarding.
• Oversee billing processes and ensure operational excellence.

Job description

The Law Office of Deidra N. Haynes LLC is one of Indiana’s fastest-growing family law firms dedicated to providing exceptional legal representation and an unparalleled client experience. As we continue to grow, we are seeking an experienced, highly organized, and proactive Law Firm Administrator & Executive Operations Manager to partner with our leadership team and help drive the firm’s continued success.

This is not a traditional administrative position. This individual will serve as a key member of our leadership team, working directly with the CEO and COO to oversee operations, develop team members, improve systems, and ensure the firm operates efficiently while maintaining the highest level of client service.

We hire, promote, recognize, and coach our team through our core values:

Our ICARE Core Values

• Integrity
  Doing the right thing, even when no one is watching.

• Client Experience
  Creating an exceptional experience through professionalism, responsiveness, compassion, and excellence.

• Accountability
  Taking ownership of results, honoring commitments, and continuously striving for improvement.

• Respect
  Treating clients, teammates, vendors, and opposing counsel with professionalism, dignity, and kindness.

• Work Ethic
  Showing initiative, reliability, perseverance, and a commitment to excellence every day.

If these values align with who you are, we’d love to meet you.

Position Summary

The Law Firm Administrator & Executive Operations Manager is responsible for overseeing the firm’s daily administrative operations while serving as the Executive Assistant to the CEO and COO. This position provides leadership to administrative staff and paralegals, supports recruiting and onboarding efforts, oversees billing processes, and ensures operational excellence throughout the organization.

The ideal candidate is a strong leader who enjoys solving problems, building systems, coaching employees, and creating an environment where both clients and team members thrive.

Benefits

• Competitive salary

• Health insurance

• 401(k) with employer match

• Paid Time Off

• Paid holidays

• Professional development opportunities

• Leadership development

• Opportunity for career advancement

• Collaborative and supportive team environment

Our Hiring Process

Qualified candidates will participate in a multi-step interview process, which may include:

• Initial screening interview

• Behavioral interview focused on our ICARE Core Values

• Skills and situational assessments

• Interviews with firm leadership

• Final interview with the CEO

Our goal is to identify the candidate who is the best overall fit for both the position and our firm’s culture.