Law Firm Accounts Payable Specialist — Onsite Chicago

LHH; Chicago (IL); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

EAP program

Commuter benefits

401K plan

Job summary

LHH is seeking an experienced Accounts Payable Specialist to support a mid-sized law firm based in Chicago, IL. This role requires high-volume A/P experience, strong accounting systems skills, and a detail-oriented approach in a fast-paced professional services environment.

The ideal candidate will have at least one year of A/P experience, proficiency with Excel, and the ability to manage multiple priorities while ensuring timely vendor payments and accurate client invoicing.

Qualifications

• Bachelor's degree in accounting, finance, or a related field is highly preferred.
• Minimum one year of accounts payable experience in a high-volume environment.
• Legal industry or professional services experience is highly preferred.
• Strong organizational, administrative, and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines independently.
• Proficiency with accounting systems and Microsoft Excel.

Responsibilities

• Process legal vendor invoices, including court costs, filing fees, expert witness fees, and outside counsel expenses.
• Review, code, and route invoices in compliance with firm policies and client billing guidelines.
• Reconcile vendor statements and resolve discrepancies.
• Prepare and issue invoice deduction and discrepancy notices.
• Maintain organized A/P files, records, and reporting schedules.
• Respond to vendor inquiries and manage professional vendor relationships.
• Perform monthly general ledger reconciliations related to accounts payable.
• Allocate expenses to appropriate general ledger accounts, cost centers, and legal matters.
• Audit petty cash, employee expense reports, and attorney reimbursements.
• Assist with month-end close activities and reporting deadlines.
• Collaborate with billing and finance teams to support accurate client invoicing.
• Track and reconcile trust account-related disbursements, where applicable.
• Support audits and internal controls specific to law firm accounting practices.
• Perform additional duties and special projects as assigned by management.

Skills

Accounts payable

Vendor management

Time management

Communication skills

Attention to detail

Education

Bachelor's degree in accounting, Finance, or related field

Tools

Accounting systems

Microsoft Excel

Job description

LHH is seeking an experienced Accounts Payable Specialist to support a mid-sized law firm based in Chicago, IL. This role requires high-volume A/P experience, strong accounting systems skills, and a detail-oriented approach in a fast-paced professional services environment.

The ideal candidate will have at least one year of A/P experience, proficiency with Excel, and the ability to manage multiple priorities while ensuring timely vendor payments and accurate client invoicing.