Lateral Partner Integration Assistant- 3653488

AMS Staffing, Inc.; New York (NY); Hybrid; USD 65,000 - 70,000; Full time

Benefits offered by this job

Hybrid work schedule

Performance bonus

Referral bonus $500

Job summary

AMS Staffing, Inc. is seeking a Lateral Partner Integration Assistant in New York, NY, offering a hybrid schedule (4 days onsite, 1 remote) with a base salary of $65K–$70K and a performance-based bonus plus comprehensive benefits.

The role supports the firm's Integration department, coordinating calendars, data tracking and onboarding, delivering high-level administrative service. Ideal candidates have a Bachelor’s degree and at least 2 years of coordination experience in a professional services

Qualifications

• Bachelor's degree required.
• Minimum of 2 years of administrative or coordination experience in a professional services environment, preferably legal.
• Exceptional organizational skills and attention to detail, with a proven ability to manage complex calendars and keep detailed records accurate and current in real time.
• Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word); experience building and maintaining trackers, spreadsheets or databases strongly preferred.
• Comfort working with data and tracking tools, with a strong emphasis on accuracy, timeliness and consistency.
• Excellent written and verbal communication skills.
• Discretion and the ability to handle confidential and sensitive information with integrity.
• Ability to manage multiple priorities and deadlines in a fast-paced, high-volume, white-glove service environment.
• Proactive, responsive and resourceful, with strong follow-through and sound judgment.
• Strong interpersonal skills and a customer-service mindset, with the ability to build effective relationships across the firm.
• Experience with applicant tracking systems, CRM or project management tools a plus

Responsibilities

• Own and manage all scheduling for the integration team, coordinating meetings, calls and interviews among lateral partners, firm leadership, practice group heads and cross-functional Business Professionals teams.
• Manage complex, frequently shifting calendars across multiple team members, proactively resolving conflicts and ensuring participants, materials, rooms and virtual meeting logistics are in place.
• Coordinate pre-arrival, onboarding and integration meetings and events end to end, including room bookings, video conferencing setup, catering and related logistics.
• Track scheduling-related deadlines and proactively follow up to confirm attendance, preparation and next steps.
• Maintain the department's integration trackers, dashboards and records, ensuring every entry is updated in real time and reflects the most current status, milestone and engagement information.
• Serve as the team's source of truth for integration data---promptly capturing updates from meetings, communications and team members so trackers are always accurate, complete and reporting-ready.
• Monitor milestones and deadlines across all active integrations and proactively flag items that are upcoming, overdue or at risk.
• Generate and distribute regular status updates and reports drawn from the trackers to support the team's reporting to firm leadership.
• Continuously improve the accuracy, consistency and usability of the team's trackers and record-keeping tools.
• Prepare, format and proofread documents, correspondence and integration materials.
• Maintain accurate and confidential records of all integration and recruiting activity.
• Serve as a first point of contact for administrative inquiries directed to the team.
• Assist with collecting and organizing onboarding forms and related documentation.
• Handle confidential and highly sensitive partner, client and firm information with discretion and sound judgment.
• Provide general administrative and logistical support to the broader integration team as needs evolve.
• Assist with other administrative tasks and projects as needed

Skills

Calendar management

Data tracking

Organizational skills

Communication skills

Discretion

Multitasking

Customer service mindset

People coordination

Education

Bachelor's degree

Tools

Microsoft Office

ATS / CRM / PM tools

Trackers / Dashboards

Job description

**Job Title:**Lateral Partner Integration Assistant

**Location:**New York, NY 10019

Salary/Payrate:$65K-$70K annually plus a performance-based bonus and AWESOME benefits!!!

Work Environment:Hybrid -- 4 days onsite, 1 remote

Term:Permanent / Fulltime

Bachelor's degree required:Yes

Referral Fee: AMS will pay $500should the person you refer gets hired

Job Description:

Our client, an international AmLaw 100 firm, is looking to hire a Lateral Partner Integration Assistant at their offices in New York City. The position will allow for a hybrid work schedule with 4 days a week onsite, 1 remote, and will pay an annual base salary of $65K to $70K plus a performance-based bonus and comprehensive benefits package.

Our AmLaw 100 client is seeking a Lateral Partner Integration Assistant to provide dedicated administrative and operational support to the firm's Integration department. This role serves as a central coordination point for the entire integration team---owning the scheduling that keeps the team running and ensuring that the department's trackers, dashboards and records reflect the most current, real-time information at all times. The ideal candidate is exceptionally organized, detail-oriented and proactive, with the ability to manage a high volume of scheduling and data-tracking responsibilities while delivering white-glove service in a fast-paced environment.

Responsibilities:

Scheduling & Calendar Management

• Own and manage all scheduling for the integration team, coordinating meetings, calls and interviews among lateral partners, firm leadership, practice group heads and cross-functional Business Professionals teams
• Manage complex, frequently shifting calendars across multiple team members, proactively resolving conflicts and ensuring participants, materials, rooms and virtual meeting logistics are in place
• Coordinate pre-arrival, onboarding and integration meetings and events end to end, including room bookings, video conferencing setup, catering and related logistics
• Track scheduling-related deadlines and proactively follow up to confirm attendance, preparation and next steps

Tracker & Real-Time Data Management

• Maintain the department's integration trackers, dashboards and records, ensuring every entry is updated in real time and reflects the most current status, milestone and engagement information
• Serve as the team's source of truth for integration data---promptly capturing updates from meetings, communications and team members so trackers are always accurate, complete and reporting-ready
• Monitor milestones and deadlines across all active integrations and proactively flag items that are upcoming, overdue or at risk
• Generate and distribute regular status updates and reports drawn from the trackers to support the team's reporting to firm leadership
• Continuously improve the accuracy, consistency and usability of the team's trackers and record-keeping tools

General Administrative & Operational Support

• Prepare, format and proofread documents, correspondence and integration materials
• Maintain accurate and confidential records of all integration and recruiting activity
• Serve as a first point of contact for administrative inquiries directed to the team
• Assist with collecting and organizing onboarding forms and related documentation
• Handle confidential and highly sensitive partner, client and firm information with discretion and sound judgment
• Provide general administrative and logistical support to the broader integration team as needs evolve
• Assist with other administrative tasks and projects as needed

Qualifications:

• Bachelor's degree required
• Minimum of 2 years of administrative or coordination experience in a professional services environment, preferably within a legal or similar setting
• Exceptional organizational skills and attention to detail, with a proven ability to manage complex calendars and keep detailed records accurate and current in real time
• Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word); experience building and maintaining trackers, spreadsheets or databases strongly preferred
• Comfort working with data and tracking tools, with a strong emphasis on accuracy, timeliness and consistency
• Excellent written and verbal communication skills
• Discretion and the ability to handle confidential and sensitive information with integrity
• Ability to manage multiple priorities and deadlines in a fast-paced, high-volume, white-glove service environment
• Proactive, responsive and resourceful, with strong follow-through and sound judgment
• Strong interpersonal skills and a customer-service mindset, with the ability to build effective relationships across the firm
• Experience with applicant tracking systems, CRM or project management tools a plus