LatAm Office & Admin Coordinator

PUIG Deutschland GmbH; Miami (FL); On-site; USD 45,000 - 70,000; Full time

Job summary

Puig is seeking an Office Manager/Administrative Assistant to support the General Manager in Miami, ensuring timely, proactive and organized operations. The role includes calendar management, travel planning, expense reconciliation, reports and presentations, event support, and back-office processes.

Bilingual Spanish/English, MS Office expertise, and strong organizational skills are essential. The position emphasizes autonomous work, cross-functional collaboration, and attention to detail, with

Qualifications

• 2+ years of Office Management or Administrative experience preferably in Cosmetics, Fashion or Consumer Goods industry.
• Bachelor’s degree in related field is a plus.
• Bilingual in Spanish and English is required.
• Advanced proficiency in MS Office (PowerPoint, Word, Excel, Outlook).
• Strong partnering, problem solving and analytical abilities.
• Autonomous and results-driven, with exemplary planning, coordination and organizational skills.
• Strong communication skills and trustworthiness.
• Ability to communicate and work in a multicultural team environment.
• Attention to detail and to provide reliable information.

Responsibilities

• Calendar management for General Manager. Organize meetings and maintain agenda clear and updated for manager.
• Manage bookings and travel plans for CM. Organize receipts and prepare Travel & Expenses reconciliation on SAP Concur. Ensure all expenses are reported and corporate credit card is paid on time.
• Support preparing reports, PowerPoint presentations, documents and spreadsheets when requested. Prepare, consolidate and facilitate meeting minutes and key action follow up.
• Support event planning, coordination, execution and communication (e.g. business meetings hosted by the BU; client meetings; in-office team events; holiday parties and gifting).
• Inventory request and management for company branding materials for clients or employees.
• Lead Office logistics including ordering supplies, maintaining an organized work environment, and tracking office supply costs against budgets.
• Liaison with the Office Manager / Receptionist to drive maintenance efforts and building management needs for area occupied by BU and for general reception duties, including greeting clients, candidates, visitors, mail and deliveries.
• Lead back office processes such as vendor management and payment, sanitary registry process follow up, updating information on company systems, among others.
• Other responsibilities as requested.

Skills

Office Management

Bilingual: Spanish & English

MS Office proficiency

Problem solving

Autonomous and results-driven

Strong communication

Multicultural teamwork

Attention to detail

Education

Bachelor’s degree in related field

Job description

Puig is seeking an Office Manager/Administrative Assistant to support the General Manager in Miami, ensuring timely, proactive and organized operations. The role includes calendar management, travel planning, expense reconciliation, reports and presentations, event support, and back-office processes.

Bilingual Spanish/English, MS Office expertise, and strong organizational skills are essential. The position emphasizes autonomous work, cross-functional collaboration, and attention to detail, with