Landscape Scheduler / Project Administrator

Steadfastalliance; San Antonio (FL); On-site; USD 42,000 - 70,000; Full time

Job summary

Steadfast Contractors Alliance – San Antonio, FL is seeking a highly organized Landscape Scheduler / Project Administrator to support our growing commercial landscape installation operations. This fast-paced role coordinates field production, supports project managers, and keeps jobs on schedule.

The ideal candidate thrives in a dynamic environment, communicates clearly with field teams and office staff, and maintains accurate records.

Qualifications

• This role requires strong organizational and multitasking abilities.
• Excellent written and verbal communication with field teams and office staff.
• Ability to perform under pressure in a fast-paced environment.
• Detail-oriented mindset with proactive problem-solving capabilities.
• Team-oriented approach and ownership of scheduling responsibilities.
• Experience with Buildertrend and QuickBooks is a plus.

Responsibilities

• Coordinate and manage daily and weekly schedules for commercial landscape installation crews.
• Dispatch crews to job sites, ensuring proper labor allocation and coverage.
• Collaborate with multiple Project Managers to align scheduling with timelines and priorities.
• Communicate scheduling updates and priorities to field teams and internal staff.
• Follow up with customers, project managers, and field personnel to ensure progress and satisfaction.
• Provide administrative support for ongoing projects, including documentation and tracking.
• Monitor scheduling conflicts and resolve issues to maintain production flow.
• Maintain accurate records within company systems.

Skills

Organizational skills

Time management

Communication

Resilience under pressure

Attention to detail

Team player

Tools

Buildertrend

QuickBooks

Job description

Landscape Scheduler / Project Administrator
Steadfast Contractors Alliance – San Antonio, FL

Steadfast Contractors Alliance is seeking a highly organized and driven Landscape Scheduler / Project Administrator to support our growing commercial landscape installation operations. This is a fast-paced, high-demand role that plays a critical part in coordinating field production, supporting project managers, and ensuring our jobs run efficiently and on schedule.

This position is ideal for someone who thrives in a dynamic environment, enjoys problem-solving, and takes pride in keeping operations running smoothly.

Key Responsibilities

• Coordinate and manage daily and weekly schedules for commercial landscape installation crews
• Dispatch crews to job sites, ensuring proper labor allocation and job coverage
• Collaborate closely with multiple Project Managers to align scheduling with project timelines and priorities
• Communicate scheduling updates, changes, and priorities to field teams and internal staff
• Follow up with customers, project managers, and field personnel to ensure job progress and satisfaction
• Assist with administrative support for ongoing projects, including documentation and tracking
• Monitor scheduling conflicts and proactively resolve issues to maintain production flow
• Maintain accurate records within company systems

Qualifications

• Strong organizational and time management skills with the ability to multitask
• Excellent communication skills (verbal and written)
• Ability to perform under pressure in a high-demand, fast-paced environment
• Detail-oriented with strong problem-solving abilities
• Team-oriented mindset with a proactive approach

Preferred Experience (Not Required but a Plus)

• Experience with Buildertrend
• Experience with QuickBooks
• Background in landscape, construction, or land development industries

What We’re Looking For

We are looking for someone who:

• Takes ownership of their role and follows through
• Can think ahead and anticipate scheduling needs
• Communicates clearly and confidently with both field and office teams
• Is adaptable and solutions-driven in a constantly changing environment

Why Join Steadfast?

At Steadfast, we are committed to excellence in everything we do—from the field to the office. You’ll be part of a team that values hard work, collaboration, and continuous growth, with opportunities to develop your career in a rapidly expanding organization.