Landscape Scheduler & Project Orchestrator

Steadfast Alliance; San Antonio (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

Steadfast Contractors Alliance in San Antonio, FL is seeking a Landscape Scheduler / Project Administrator to coordinate daily and weekly schedules for landscape crews, dispatch teams, and support project managers. You’ll maintain records, assist with administration, and keep projects on track in a fast-paced setting.

The role emphasizes proactive scheduling, clear communication with field and office staff, and problem-solving to keep operations efficient and client-focused.

Qualifications

• Strong organizational and time management skills with the ability to multitask.
• Excellent verbal and written communication skills.
• Ability to perform under pressure in a fast-paced environment.
• Detail-oriented with strong problem-solving abilities.
• Team-oriented mindset with a proactive approach.

Responsibilities

• Coordinate and manage daily and weekly schedules for commercial landscape installation crews.
• Dispatch crews to job sites, ensuring proper labor allocation and job coverage.
• Collaborate with Project Managers to align scheduling with timelines and priorities.
• Communicate scheduling updates to field teams and internal staff.
• Follow up with customers, project managers, and field personnel to ensure progress and satisfaction.
• Provide administrative support for ongoing projects, including documentation and tracking.
• Monitor scheduling conflicts and resolve issues to maintain production flow.
• Maintain accurate records within company systems.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Team collaboration

Tools

Buildertrend

QuickBooks

Job description

Steadfast Contractors Alliance in San Antonio, FL is seeking a Landscape Scheduler / Project Administrator to coordinate daily and weekly schedules for landscape crews, dispatch teams, and support project managers. You’ll maintain records, assist with administration, and keep projects on track in a fast-paced setting.

The role emphasizes proactive scheduling, clear communication with field and office staff, and problem-solving to keep operations efficient and client-focused.