Landscape Scheduler / Project Administrator

Steadfast Alliance; San Antonio (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

Steadfast Contractors Alliance in San Antonio, FL is seeking a Landscape Scheduler / Project Administrator to coordinate daily and weekly schedules for landscape crews, dispatch teams, and support project managers. You’ll maintain records, assist with administration, and keep projects on track in a fast-paced setting.

The role emphasizes proactive scheduling, clear communication with field and office staff, and problem-solving to keep operations efficient and client-focused.

Qualifications

• Strong organizational and time management skills with the ability to multitask.
• Excellent verbal and written communication skills.
• Ability to perform under pressure in a fast-paced environment.
• Detail-oriented with strong problem-solving abilities.
• Team-oriented mindset with a proactive approach.

Responsibilities

• Coordinate and manage daily and weekly schedules for commercial landscape installation crews.
• Dispatch crews to job sites, ensuring proper labor allocation and job coverage.
• Collaborate with Project Managers to align scheduling with timelines and priorities.
• Communicate scheduling updates to field teams and internal staff.
• Follow up with customers, project managers, and field personnel to ensure progress and satisfaction.
• Provide administrative support for ongoing projects, including documentation and tracking.
• Monitor scheduling conflicts and resolve issues to maintain production flow.
• Maintain accurate records within company systems.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Team collaboration

Tools

Buildertrend

QuickBooks

Job description

Landscape Scheduler / Project Administrator

Steadfast Contractors Alliance – San Antonio, FL

Steadfast Contractors Alliance is seeking a highly organized and driven Landscape Scheduler / Project Administrator to support our growing commercial landscape installation operations. This is a fast-paced, high-demand role that plays a critical part in coordinating field production, supporting project managers, and ensuring our jobs run efficiently and on schedule.

This position is ideal for someone who thrives in a dynamic environment, enjoys problem-solving, and takes pride in keeping operations running smoothly.

Key Responsibilities

• Coordinate and manage daily and weekly schedules for commercial landscape installation crews
• Dispatch crews to job sites, ensuring proper labor allocation and job coverage
• Collaborate closely with multiple Project Managers to align scheduling with project timelines and priorities
• Communicate scheduling updates, changes, and priorities to field teams and internal staff
• Follow up with customers, project managers, and field personnel to ensure job progress and satisfaction
• Assist with administrative support for ongoing projects, including documentation and tracking
• Monitor scheduling conflicts and proactively resolve issues to maintain production flow
• Maintain accurate records within company systems

Qualifications

• Strong organizational and time management skills with the ability to multitask
• Excellent communication skills (verbal and written)
• Ability to perform under pressure in a high-demand, fast-paced environment
• Detail-oriented with strong problem-solving abilities
• Team-oriented mindset with a proactive approach

Preferred Experience (Not Required but a Plus)

• Experience with Buildertrend
• Experience with QuickBooks
• Background in landscape, construction, or land development industries
• Bilingual in Spanish

What We’re Looking For

We are looking for someone who:

• Takes ownership of their role and follows through
• Can think ahead and anticipate scheduling needs
• Communicates clearly and confidently with both field and office teams
• Is adaptable and solutions-driven in a constantly changing environment

Why Join Steadfast?

At Steadfast, we are committed to excellence in everything we do—from the field to the office. You’ll be part of a team that values hard work, collaboration, and continuous growth, with opportunities to develop your career in a rapidly expanding organization.