Landscape Maintenance Admin & Client Liaison

People Solutions Center; Stati Uniti; In loco; USD 65.000 - 75.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health coverage after 90 days

401(k) with 4% employer match

Paid time off

Descrizione del lavoro

Ascape Landscape and Construction is seeking a Landscaping Branch Administrator - Maintenance to join our team. This role supports the maintenance division with proposals, contracts, billing, scheduling, and client communication.

Ideal candidates have 3–5 years of office administration experience in construction or landscaping, strong data management and Excel skills, and proficiency with CRM systems, Monday.com, Outlook, and PDF tools. Base salary: $65,000–$75,000 per year.

Competenze

• 3–5 years of office administration experience in construction, landscaping, or related industries.
• High School Diploma or GED required; associate degree or higher preferred.
• Proficient with Excel and CRM systems; strong data management skills.
• Excellent written and verbal communication abilities.
• Proficient with Microsoft Office, Outlook, and PDF editing/signing tools.

Mansioni

• Prepare maintenance proposals and draft, review, and send contracts for approval.
• Track proposal status and follow up with clients as needed.
• Coordinate with internal teams to ensure accurate scope, pricing, and timelines.
• Maintain organized proposal and contract records.
• Set up new client accounts and maintain billing information.
• Add scheduling tasks and coordinate with operations teams prior to service start.
• Order materials for approved maintenance projects and enhancements.
• Serve as a point of contact for maintenance clients via phone and email.
• Respond to client inquiries and service-related questions promptly.
• Solicit subcontractor quotes and coordinate scheduling of subcontractor work.
• Review and approve subcontractor invoices.
• Generate invoices, monitor outstanding balances, and coordinate billing questions with clients.
• Submit and track payment information with the Bookkeeping department.
• Maintain accurate billing documentation and records.
• Address client concerns professionally and elevate issues when necessary.
• Other duties as assigned.

Conoscenze

Office administration

Attention to detail

Written and verbal communication

Formazione

High School Diploma or GED

Associate degree preferred

Strumenti

Excel

CRM systems

Microsoft Office

Outlook

Monday.com

PDF editing/signing tools

Descrizione del lavoro

Ascape Landscape and Construction is seeking a Landscaping Branch Administrator - Maintenance to join our team. This role supports the maintenance division with proposals, contracts, billing, scheduling, and client communication.

Ideal candidates have 3–5 years of office administration experience in construction or landscaping, strong data management and Excel skills, and proficiency with CRM systems, Monday.com, Outlook, and PDF tools. Base salary: $65,000–$75,000 per year.