Estimating Coordinator for a Landscape (Onsite Position)

Steadfastalliance; San Antonio (FL); On-site; USD 52,000 - 78,000; Full time

Job summary

Steadfastalliance is seeking an Estimating Coordinator for a Landscape project onsite in Florida. The role focuses on bidding, subcontractor management, and estimating documentation.

You will source vendors, prepare bid forms, maintain bid calendars, and coordinate with the project team to ensure accurate, timely submissions and compliant bids. Applicants should have 1-2 years in construction estimating, strong math and analytics, and proficiency with MS Word/Excel.

Qualifications

• 1–2 years’ experience in construction estimating preferred
• Strong math/analytical skills and problem-solving ability
• Ability to meet critical deadlines and manage time efficiently
• Excellent MS Word and Excel skills; takeoff software experience a plus
• Strong communication skills with subcontractors, vendors, and clients

Responsibilities

• Distribute, log, and maintain bid documents and plans
• Source subcontractors and vendors for pricing
• Maintain estimating bid reports and bid calendars
• Review RFPs for insurance requirements and bonds
• Prepare bid forms and invitations to bid for projects
• Attend bid walks and participate in bid reviews with the project team

Skills

Math/Analytical

Time management

Communication

MS Word & Excel

On-Screen Takeoff

Tools

On-Screen Takeoff

Job description

Estimating Coordinator for a Landscape (Onsite Position)

We are a Landscape Construction company, applicant should have understand Landscape and Irrigation Estimating.

Project Bidding:

• Distribute, log, and maintain Invitations to bid, plans, RFIs, addendums and other bid documents both internally and externally
• Source vendors, trades and small contractors
• Maintain and track estimating bid reports
• Review RFP’s for all insurance requirements, requests for bid bonds, builder’s risk etc.
• Develop and maintain relationships with Subcontractors
• Create Invitations to bid for Projects
• Bid solicitation, follow up on phone calls with Subcontractors to ensure maximum/outstanding bid coverage
• Attend Bid Walks when necessary
• Participate in bid reviews with project management team
• Place Subcontractor bids into the appropriate folder within the assigned job number
• Prepare Bid Forms for submission
• Maintain Estimating Schedule/Calendar, including Bid Due Dates and Job Walk-Through Dates

Subcontractor Management

• Maintain Subcontractor database. Seek out “New Bidders” for the database
• Pre-qualify Subcontractors
• Contact Suppliers/Vendors for pricing on materials. Maintain the Supplier database
• Assist Subcontractors in obtaining the information they need to bid
• After each project is awarded, email Subcontractors who did not get awarded the job, a letter of regret

Position Requirements and Qualifications

• 1-2 years’ experience in construction estimating department preferred
• Strong math/analytical skills, impeccable problem-solving skills
• Ability to meet critical deadlines and manage time efficiently
• Excellent skills with MS Word and Excel; On-Screen Takeoff software experience is a plus
• Strong communication skills and able to effectively communicate with all sub-contractors, employees, and clients