Landscape Construction Administrator - High-End Projects

Outdoor-Environments-Group-; Indianapolis (IN); On-site; USD 72,000 - 81,000; Full time

Benefits offered by this job

401(k) plan with company match

Medical insurance

Dental insurance

Vision insurance

FSA/HSA

PerkSpot

Long-Term Disability and LifeInsurance

Paid time Off

Tuition Reimbursement (after one year)

Job summary

Mariani Enterprises LLC is seeking a Construction Administrator to support Project Managers and Superintendents on luxury landscape construction projects. You will help plan, coordinate, and manage projects from start to finish, ensuring on-time delivery, budget adherence, and smooth communication with clients and contractors.

Responsibilities include coordinating meetings, reviewing contracts and invoices, and maintaining meticulous project records.

Qualifications

• 3–5 years of construction administration experience in high‑end residential construction, landscape design‑build, or custom home projects.
• Experience reviewing invoices, contracts, and construction documentation.
• Strong communication with executives, clients, and vendors.

Responsibilities

• Participate in project meetings and prepare agendas; track action items.
• Identify delays and take proactive steps to keep timelines on track.
• Coordinate communication between project teams, subcontractors, vendors, and clients.
• Maintain detailed project documentation: contracts, change orders, RFIs, submittals.
• Assist with employee timesheets and schedules as needed.
• Manage project records and ensure proper use of PM systems and databases.
• Prepare monthly client billings and manage purchase orders.
• Support closeouts: warranties and maintenance manuals.

Skills

Verbal communication

Written communication

Problem solving

Adaptability

Tools

AutoCAD

Land F/X

Aspire

BuilderTREND

MS Office

Job description

Mariani Enterprises LLC is seeking a Construction Administrator to support Project Managers and Superintendents on luxury landscape construction projects. You will help plan, coordinate, and manage projects from start to finish, ensuring on-time delivery, budget adherence, and smooth communication with clients and contractors.

Responsibilities include coordinating meetings, reviewing contracts and invoices, and maintaining meticulous project records.