Construction Administrator

marianienterprises; Indianapolis (IN); On-site; USD 73,000 - 81,000; Full time

Benefits offered by this job

401(k) plan

Medical insurance

Dental insurance

Vision insurance

FSA/HSA

Paid time Off

Tuition Reimbursement

Job summary

Mariani Enterprises LLC in Indianapolis is seeking a Construction Administrator to support Project Managers and Superintendents on high‑end residential landscape and design‑build projects from start to finish.

You will coordinate communications between contractors, suppliers, and clients, review contracts and invoices, manage procurement and logistics, and ensure projects stay on budget and on schedule while keeping detailed records.

Qualifications

• 3–5 years of construction administration experience in high‑end residential or landscape design‑build.
• Knowledge of high‑end landscape elements (masonry, pools, irrigation, lighting, trees).
• Proficiency with project management systems (Aspire, BuilderTREND) and MS Office.
• Ability to navigate AutoCAD or Land F/X drawings is highly preferred.

Responsibilities

• Participate in project meetings and follow up on action items.
• Identify potential delays and take proactive steps to correct timelines.
• Coordinate effective communication between project teams, subcontractors, vendors, and clients.
• Maintain detailed project documentation including contracts, change orders, RFIs, and submittals.
• Assist Project Managers with timesheets and schedules.
• Review and process contracts, estimates, and invoices.
• Prepare monthly client billings and manage purchase orders.

Skills

Communication skills

Client relations

Adaptability

Problem solving

Project coordination

Tools

AutoCAD

Land F/X

Aspire

BuilderTREND

MS Office

Job description

Work With The Best

We are building the premier outdoor living company in the country by creating a \"family of family companies\" across the nation. Now you can build your landscaping career with the best, working in one of our many company locations nationwide. Learn from the top experts in the field and work on some of the country's largest and most complex landscape projects. Take advantage of opportunities to share and exchange best practices across our network. The opportunities are endless.

Job Overview

The Construction Administrator will support Project Managers and Superintendents in executing, planning, managing , organizing, and executing construction projects from start to finish, coordinating communication between contractors, suppliers, OEG leadership and clients. Manage project progress, reviewing invoices, contracts and other construction documentation. Assisting with procurement or materials and supplies and logistics ensuring projects are within budget and adhere to strict timelines along with compliance requirements.

Responsibilities and Duties

• Participate in project meetings, prepare meeting agendas as needed, and follow up on action items.


• Identify potential delays and strive to take proactive steps to correct timelines.


• Manage and provide effective communication between project teams, subcontractors, vendors, and clients to ensure information flow and issue resolution.


• Maintain detailed project documentation, including contracts, change orders, RFIs, and submittals.


• Assist Project Managers with employee timesheets and schedules as needed.


• Ensure accurate recordkeeping and documentation in project management systems or databases.


• Project reporting, cost tracking, and preparing progress updates for management and stakeholders.


• Review, manage all estimates, proposals and contracts.


• Timely processing of RFI's and change orders.


• Coordinate with the appropriate municipal offices and associations including utilities for permitting.


• Issue contracts, track lien waivers, and ensure certificates of insurance (COIs) remain current.


• Prepare accurate monthly client billings and manage purchase orders.


• Perform close outs at end of each project, including warranties, any maintenance manuals for clients.

Job Requirements

• Experience: 3 to 5 years of construction administration experience, specifically in high-end residential construction, high-end landscape design-build, or custom home building.


• Industry Knowledge: Working knowledge of high-end landscape elements (e.g., masonry, custom pools, irrigation, outdoor lighting, and specimen tree installations).


• Ability tonavigate AutoCAD or Land F/X drawings is highly preferred.


• Client Relations: Impeccable verbal and written communication skills suitable to a wide audience of executives and high end clientele.


• Adaptability: Strong problem-solving abilities to handle the evolving realities of fast pace and constant change.


• Software Proficiency: Highly proficient with project management systems (e.g., Aspire, BuilderTREND) and general administration tools (MS Office).

The Perks

• 401(k) plan with company match


• Medical insurance


• Dental insurance


• Vision insurance


• FSA/HSA


• PerkSpot


• Long-Term Disability and Life Insurance


• Paid time Off


• Tuition Reimbursement (after one year of service)

This employer participates in E-Verify and will provide the Social Security Administration (SSA) and the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. Employers can only E-Verify once you have accepted a job offer and completed Form I-9.

Pay Transparency

Mariani Enterprises LLC is committed to pay transparency and equity among all employees and provides employees with an environment where pay transparency and dialogue on compensation are allowed. Mariani Enterprises LLC complies with Equal Employment Opportunity laws as well as federal, state, and local laws on compensation, pay transparency, and pay equity.

Position Range: $35.00 - $39.00

Mariani Enterprises, LLC is proud to be an equal opportunity employer and does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.