Construction Admin for Luxury Landscape Projects

marianienterprises; Indianapolis (IN); On-site; USD 73,000 - 81,000; Full time

Benefits offered by this job

401(k) plan

Medical insurance

Dental insurance

Vision insurance

FSA/HSA

Paid time Off

Tuition Reimbursement

Job summary

Mariani Enterprises LLC in Indianapolis is seeking a Construction Administrator to support Project Managers and Superintendents on high‑end residential landscape and design‑build projects from start to finish.

You will coordinate communications between contractors, suppliers, and clients, review contracts and invoices, manage procurement and logistics, and ensure projects stay on budget and on schedule while keeping detailed records.

Qualifications

• 3–5 years of construction administration experience in high‑end residential or landscape design‑build.
• Knowledge of high‑end landscape elements (masonry, pools, irrigation, lighting, trees).
• Proficiency with project management systems (Aspire, BuilderTREND) and MS Office.
• Ability to navigate AutoCAD or Land F/X drawings is highly preferred.

Responsibilities

• Participate in project meetings and follow up on action items.
• Identify potential delays and take proactive steps to correct timelines.
• Coordinate effective communication between project teams, subcontractors, vendors, and clients.
• Maintain detailed project documentation including contracts, change orders, RFIs, and submittals.
• Assist Project Managers with timesheets and schedules.
• Review and process contracts, estimates, and invoices.
• Prepare monthly client billings and manage purchase orders.

Skills

Communication skills

Client relations

Adaptability

Problem solving

Project coordination

Tools

AutoCAD

Land F/X

Aspire

BuilderTREND

MS Office

Job description

Mariani Enterprises LLC in Indianapolis is seeking a Construction Administrator to support Project Managers and Superintendents on high‑end residential landscape and design‑build projects from start to finish.

You will coordinate communications between contractors, suppliers, and clients, review contracts and invoices, manage procurement and logistics, and ensure projects stay on budget and on schedule while keeping detailed records.