Lands & Resources Projects & Administration Lead

Ha-Shilth-Sa; Gold River (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Pension plan with 5.5% matching

Comprehensive employee benefit plan

31.5-hour workweek

Job summary

Ha-Shilth-Sa is seeking a Lands & Resources Projects and Administration Coordinator to provide administrative and project coordination support within the Lands & Resources portfolio. The role maintains project documentation, schedules, and registers, supports procurement, contract administration, and funding activities, and assists with invoicing and reporting to meet funder deadlines.

The coordinator will help track budgets, prepare reconciliations, and ensure projects remain compliant and

Qualifications

• Bachelor’s degree in business administration, Economics, Project Management, or related field.
• Three to five years of project administration, contracts, funding, or similar coordination role.
• PMI certification or equivalent is an asset.
• Experience with project management software (MS Project, Smartsheet, Asana, or similar) is an asset.

Responsibilities

• Coordinate project schedules, deliverables, and timelines; track actions with stakeholders.
• Maintain complete project files and documentation with consistent naming conventions.
• Maintain contracts/agreements register; support procurement and contract administration with vendors.
• Assist with funding applications, invoicing, and reporting; monitor deadlines.
• Prepare monthly reconciliations and variance notes for Finance review.

Skills

Project coordination

Contract administration

Budget management

Procurement processes

Documentation control

Stakeholder communication

Microsoft 365 proficiency

Education

Bachelor’s degree in business administration

Bachelor’s degree in Economics

Bachelor’s degree in Project Management

PMI certification (asset)

Experience with PM software (asset)

Job description

Ha-Shilth-Sa is seeking a Lands & Resources Projects and Administration Coordinator to provide administrative and project coordination support within the Lands & Resources portfolio. The role maintains project documentation, schedules, and registers, supports procurement, contract administration, and funding activities, and assists with invoicing and reporting to meet funder deadlines.

The coordinator will help track budgets, prepare reconciliations, and ensure projects remain compliant and