Land & Title Administrative Assistant

Kimble Companies; Dover (OH); On-site; USD 38,000 - 46,000; Full time

Job summary

Kimble Company in Dover, OH seeks a Land Technician to be the first point of contact in a fast-paced office. You will handle phones, visitors, scheduling and data entry while assisting with land record interpretation and contract drafting.

Ideal candidates communicate well, stay organized and calm under pressure, providing essential support across departments and keeping both digital and physical files in order.

Qualifications

• Advanced knowledge of Microsoft Suite including Access, Word and Excel.
• Excellent communicator with strong problem‑solving abilities.
• Detail‑oriented, multitasker capable of handling diverse tasks.

Responsibilities

• Answer phones and greet visitors as the first point of contact.
• Schedule meetings, manage calendars and perform data entry.
• Interpret land records and draft contracts as needed.
• Maintain digital and hard copy files and provide administrative support.
• Collaborate with multiple departments and support office operations.

Skills

MS Office Proficiency

Data entry accuracy

Strong communication

Tools

Microsoft Access

Microsoft Word

Microsoft Excel

Job description

The Land Technician position will be working as the first point of contact in a fast-paced and dynamic office. This position requires a strong ability to multi-task by performing a large range of tasks such as answering phones, greeting visitors, scheduling meetings, data entry/organization, interpreting land records, drafting contracts, maintaining digital and hard copy files, and providing administrative support to various departments. An ideal candidate is an excellent communicator and an efficient problem-solver, coachable, with an ability to maintain patience and composure at all times.

About us

Kimble Company is locally owned and operated by the Kimble Family, with over 70 years of experience in the energy, materials, recycling, and solid waste industries. We are a dedicated team of seasoned professionals who care about our clients, the environment, safety, our families, and our co‑workers. At Kimble we strive for perfection in everything that we do.

Knowledge Of

• Advanced knowledge of Microsoft Suite including Access, Word and Excel.
• Fundamental computer applications necessary for performing the job function, (e.g.: Microsoft Word, Microsoft Excel, PDF converter, Deed Plotting programs, etc.)

Ability To

• Demonstrate advanced proficiency with Microsoft Office software, especially Word and Excel.
• Be detail‑oriented, hands‑on, self‑motivated, able to work independently and on group projects.
• Be proactive, deadline‑focused, organized with ability to set priorities & manage multiple tasks.
• Possess strong interpersonal presentation skills, capable of working with all organizational levels.
• Analyze and gather information from a variety of resources and synthesize data for reports.
• Competently utilize a computer and use it effectively.

Prior Work Experience

• Assisting management with administrative duties and daily routines.
• General Abstracting practices applicable to Title Research preferred.
• Interpreting legal land documents (i.e. deed, lease, easement, etc.) preferred.
• Must possess a persistent personality and an attitude that overcomes obstacles to achieve assigned objectives.
• Proven record of submitting completed assignments prior to deadlines and ability to work efficiently under strict time restraints.

General Duties

• Provide administrative support to multiple department heads to support general office operations.
• Perform receptionist duties including but not limited to answering phones, greeting visitors, scheduling meetings and calendar maintenance for office staff.
• Gather, organize, deliver, and track incoming and outgoing mail.
• Organize and maintain digital and hard copy files daily.
• Perform regular data entry into spreadsheets and databases for Engineering and Land Department, utilizing reports extracted from public records and internal sources.
• Assist in compiling and filing all Oil & Gas related governmental (local, state, federal) reports.
• Become proficient in analyzing and interpreting chains of title through real estate instruments such as conveyances, leases, contracts and other public records.
• Availability to collaborate with managers and coworkers on site and in person for technical and procedural support.
• Regular attendance consistent with the Company Attendance Policy.
• All other duties as assigned by management.