Land Development Coordinator

Colen Built Development; Ocala (FL); On-site; USD 45,000 - 70,000; Full time

Job summary

Colen Built Development is seeking a Land Development Coordinator in Ocala, FL, to oversee project documentation, budgets and invoicing. The role focuses on monthly financial forecasting and contract modifications while supporting senior management with critical documents.

You will manage invoice coding, upload budgets to tracking systems, and produce monthly reports, ensuring accuracy and timely communication of project financial status to leadership.

Qualifications

• High school diploma or equivalent required.
• 2+ years of land development or related field experience.

Responsibilities

• Update project contracts with relevant information and ensure follow-through.
• Upload final contract budgets to tracking sheets and payment systems.
• Review, code, and upload approved invoices for payment processing.
• Prepare monthly project financial reports and maintain budgets.
• Communicate financial status of projects to upper management.
• Monitor SWFWMD WMIS inspections and upload documentation.
• Maintain organized electronic filing and tracking of requirements.
• Provide general administrative support to upper management.
• Perform other duties aligned with organizational needs.

Skills

Microsoft Office

Excel

Communication skills

Organization

Attention to detail

Multitasking

Customer service

English proficiency

Education

High School Diploma or equivalent

Tools

Sage/SCM

Payment processing software

Project tracking software

Job description

Job Details Job Location: OC - Ocala, FL 34481 Position Type: Full Time Job Summary/Overview

The Land Development Coordinator will be responsible for overseeing and managing land development project documentation, invoice processing, budgets, forecasting the financial performance of land development projects on a monthly basis, contract modifications and permitting agency routine notifications. This position will also provide key administrative support to ensure the efficient flow of critical documents and financial information to direct supervisors.

Essential Duties and Responsibilities

• Update project contracts with applicable project specific information, distribute and follow-through to completion


• Upload final contract budgets to project tracking sheets and payment processing application


• Receive, review, code and upload approved invoices to payment processing application


• Prepare monthly project related financial reports and maintain budgets for assigned projects


• Effectively communicate to upper management the financial status of projects


• Monitor Southwest Florida Water Management District (SWFWMD-WMIS) scheduled maintenance inspections, uploading of required documentation to WMIS and updating of tracking workbook


• Maintain organized electronic filing of project documents and tracking any requirements to completion


• Provide general administrative support as needed to upper management


• Perform other duties as assigned in alignment with organizational needs

Qualifications (Education, Experience, Technical Skills)

Education and Experience

• High School Diploma or equivalent required


• 2+ year of Land Development or related field experience required

Skills and Knowledge

• Advanced proficiency in Microsoft Office Suite, including Microsoft Excel is required


• General knowledge of the construction process is preferred


• Proficiency in Sage/SCM or related invoicing processing software essential


• Exceptional organizational skills with a proven ability to manage multiple complex situations simultaneously and prioritize effectively


• Meticulous attention to detail and accuracy


• Well organized, ability to manage multiple priorities, efficient


• Ability to read, write and comprehend English fluently with strong verbal and written communication abilities


• Good customer service skills


• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively

Personal Attributes

• Strong interpersonal skills


• Honesty and integrity


• Self-starter


• Inquisitive, detail-oriented

QualificationsColen Built Development provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and expression, genetic information, marital status, status about public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Colen Built Development will provide reasonable accommodations for qualified individuals with disabilities in a drug-free workplace.