Accounts Payable Clerk Home Builder

On Top Of The World Communities; Ocala (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Colen Built Development in Ocala, FL is seeking an Accounts Payable professional to manage the full payment cycle for vendors, subcontractors, and suppliers within a construction environment.

You will verify invoices, schedule payments, maintain vendor records, reconcile statements, allocate costs to projects, and ensure compliance with lien laws and internal controls. Strong experience with Sage, Timberline, QuickBooks, and Excel is required along with 1–3 years in multi-company settings.

Qualifications

• Associate's degree in Accounting or Business Administration.
• 1–3 years of multi-company experience.
• Experience with Sage, Timberline, QuickBooks, and Microsoft Excel.

Responsibilities

• Receive, review, and process invoices from vendors, subcontractors, and suppliers.
• Prepare and issue payments according to approved schedules.
• Maintain vendor/subcontractor records, including W-9s and lien waivers.
• Reconcile vendor statements and resolve discrepancies.
• Allocate costs to correct projects and cost centers.
• Ensure compliance with construction accounting principles and company policies.
• Collaborate with project managers and finance teams to resolve billing issues.

Skills

Sage

Timberline

QuickBooks

Microsoft Excel

Multicompany experience

Education

Associate's degree in Accounting or Business Administration

Job description

Job Details

Job Location: OC - Ocala, FL 34481

Position Type: Full Time

Job Category: Accounting

Job Summary/Overview

The Accounts Payable (AP) professional in a home builder’s organization is responsible for managing the full payment cycle for vendors, subcontractors, and suppliers, ensuring accuracy, compliance, and timely disbursements. This role supports project budgets, maintains strong vendor relationships, and contributes to the company’s financial health.

Essential Duties and Responsibilities

• Invoice Processing & Verification

  • Receive, review, and process invoices from vendors, subcontractors, and suppliers, as well as overhead expenses.

• Payment Scheduling & Execution

  • Prepare and run checks according to approved schedules, monitor payment terms, and take advantage of discounts.

• Vendor & Subcontractor Management

  • Maintain vendor/subcontractor accounts, update contact and tax information (e.g., W-9s), and track lien waivers and certificates of insurance.

• Reconciliation & Controls

  • Reconcile vendor statements monthly, resolve discrepancies, and ensure all documentation is complete and compliant with construction.

• Cost Allocation

  • Assign expenses to the correct cost centers or projects, often using cost codes in construction accounting.

• Documentation & Recordkeeping

  • Organize and maintain accounting records, correspondence, and supporting documents in accounting software and accounting file systems.

• Cross-Functional Collaboration

  • Work with project managers and finance to ensure timely payments and resolve billing issues

• Compliance & Reporting

  • Follow company policies, state regulations, and lien laws; support reporting needs for management and audits.
• Performs other duties as assigned.

Qualifications (Education, Experience, Technical Skills)

• Education and Experience

  • Associate's degree in Accounting or Business Administration preferred
  • 1-3 years of multi-company experience required
  • Additional experience in spreadsheets, word processing programs, and a familiarity with sales and use taxes is required

• Skills and Knowledge

  • Proficiency in accounting software Sage, Timberline, QuickBooks, and Microsoft Excel (formulas, pivot tables).
  • Collaborates with finance, procurement, and project teams to ensure smooth operations.
  • Fast-paced, with deadlines tied to project timelines and payment cycles
  • Understanding of construction accounting principles, percentage-of-completion accounting, and cost code allocation.
  • Computer skills, including Microsoft Office, required
  • Must be able to read, analyze, and interpret general business and professional procedures and governmental regulations.
  • Ability to read, analyze, and interpret reports

• Personal Attributes

  • Strong interpersonal skills
  • Honesty and integrity
  • Self-starter
  • Inquisitive, detail-oriented
  • Ability to multitask
  • Well organized and efficie

QualificationsColen Built Development provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and expression, genetic information, marital status, status about public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Colen Built Development will provide reasonable accommodations for qualified individuals with disabilities in a drug-free workplace.