Community/Land Development Coordinator

Shea Properties; Scottsdale (AZ); On-site; USD 52,000 - 76,000; Full time

Job summary

Shea Homes Active Lifestyle Communities in Scottsdale, AZ seeks an organized office coordinator to support project administration for development activities. The role requires strong communication, meticulous record-keeping, and coordination with multiple teams.

You will liaise with city officials, prepare reports, track budgets and schedules, and coordinate with accountants, engineers and trade partners to ensure timely processing and filing.

Qualifications

• High School diploma; some college preferred.
• Proficiency in Microsoft Office Suite, such as Word, Excel, E-mail, Scheduler, Exchange.
• Two years experience in an office support position and preferably a forward planning department.
• Prefer Real Estate, land planning and development experience.

Responsibilities

• Work with City and County government officials, as needed
• Experience in assisting in the processing of tentative map and land planning applications
• Work with title, engineering and other consultants and TradePartners as needed to ensure timely follow-up
• Coordinate and prepare project tracking reports and schedules and filing systems at each project.
• Assemble information on projects.
• Property Tax - Assessments tracking at each project
• All bonds have been obtained or released as necessary
• Monthly bond report is prepared and sent to Walnut office by the third day of the month
• Contracts are prepared and distributed for signature and coordinated with area accountant
• Contract is entered in E1 and billing grid sheet sent to trade partner
• Coordinate budgets with area accountant
• Provide budget revisions to area accountant
• Invoices are stamped, coded, reviewed with Project Manager for approval, coordinated with area accountant and sent to A/P
• Any A/P questions from trade partners are researched and reconciled promptly and coordinated with area accountant
• Utility refunds are obtained in a timely manner, coded, and forwarded to accounting for deposit, coordinated with area accountant
• Utility refund report is reconciled monthly, coordinate with area accountant
• Mail has been retrieved, stamped, and distributed
• Correspondence is prepared and distributed as directed
• Meetings are attended as necessary
• All files and accounting binders are updated and current
• All plans are filed in the field office and the Community Development Office
• Maintain office supplies and general office management
• Maintain calendars and appointments

Skills

Strong written and verbal comms

Initiative

Proactive

Organization

Time management

Teamwork

Attention to detail

Customer service

Microsoft Office

Outlook

Education

High School diploma; some college preferred

Tools

Microsoft Office Suite

Outlook

Job description

Specific Job Requirements

• Work with City and County government officials, as needed
• Experience in assisting in the processing of tentative map and land planning applications
• Work with title, engineering and other consultants and TradePartners as needed to ensure timely follow-up
• Coordinate and prepare project tracking reports and schedules and filing systems at each project.
• Assemble information on projects.
• Property Tax - Assessments tracking at each project
• All bonds have been obtained or released as necessary
• Monthly bond report is prepared and sent to Walnut office by the third day of the month
• Contracts are prepared and distributed for signature and coordinated with area accountant
• Contract is entered in E1 and billing grid sheet sent to trade partner
• Coordinate budgets with area accountant
• Provide budget revisions to area accountant
• Invoices are stamped, coded, reviewed with Project Manager for approval, coordinated with area accountant and sent to A/P
• Any A/P questions from trade partners are researched and reconciled promptly and coordinated with area accountant
• Utility refunds are obtained in a timely manner, coded, and forwarded to accounting for deposit, coordinated with area accountant
• Utility refund report is reconciled monthly, coordinate with area accountant
• Mail has been retrieved, stamped, and distributed
• Correspondence is prepared and distributed as directed
• Meetings are attended as necessary
• All files and accounting binders are updated and current
• All plans are filed in the field office and the Community Development Office
• Maintain office supplies and general office management
• Maintain calendars and appointments

Attributes

• Strong written and verbal communication skills
• Initiative – ability to think, work and make independent decisions based on sound judgment
• Proactive
• Organization, prioritization, follow-up, and time management skills a must
• Ability to work well under pressure
• Ability to juggle multiple projects and priorities
• High work tempo and work standards
• Attention to detail a must
• Strong customer service focus (both external/internal)
• Ability to cooperate and contribute as part of a team
• Extensive computer knowledge in Microsoft Office (Word, Excel, PowerPoint & Outlook)

Professional Skills

• High School diploma; some college preferred
• Proficiency in Microsoft Office Suite, such as Word, Excel, E-mail, Scheduler, Exchange
• Two years experience in an office support position and preferably a forward planning department
• Prefer Real Estate, land planning and development experience

Shea Homes Active Lifestyle Communities is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor.

EOE/M/F/D/V