Land and Surface Use Administrator

BTG Pactual; Lufkin (TX); Sur place; USD 52 000 - 68 000; Plein temps

Résumé du poste

Caddo Sustainable Timberlands seeks a Land and Surface Use Administrator to support land ownership, oil and gas, easements, and surface use matters. You will maintain records, process payments, and prepare documents supporting management and projects.

The role requires office-based work with data entry, GIS references, and coordination with landowners, operators, and legal counsel. Confidentiality and ESG alignment are emphasized.

Qualifications

• Dependable, organized, detail-oriented, and able to complete recurring admin work accurately.
• Takes ownership of assignments and keeps others informed when priorities or deadlines change.
• Curious and analytical, willing to research unfamiliar issues and escalate as needed.
• Professional, communicative with strong written and verbal skills for diverse stakeholders.
• Able to manage multiple projects, files, deadlines, and follow-ups while collaborating with others.
• Proficient with Microsoft Office and able to learn database, GIS, and mapping tools.
• Experience with land records, real estate, or related admin work is helpful but not required.
• No specific degree is required; education/work experience will be considered together.
• Strong commitment to confidentiality, stewardship, sustainability, and ESG principles.

Responsabilités

• Maintain accurate, well-organized files for deeds, leases, easements, rights-of-way, permits, and maps.
• Enter and update land ownership, easement, oil and gas, and payment data in company databases.
• Receive, process, and reconcile payments for rentals, easements, and other land-use revenue.
• Prepare routine reports, transaction summaries, maps, payment information, and document packages.
• Track project status from notice through agreement execution, payment, and closure with notes.
• Prepare, review, and administer easements, surface use agreements and related land documents.
• Conduct office-based ownership and title research using GIS, tax records, and court records.
• Coordinate documentation with managers, legal counsel, surveyors, operators, and landowners.
• Support negotiations, acquisitions, divestitures, and due diligence by assembling records.
• Help improve templates, filing, and administrative workflows while handling information confidentially.
• Engage in TTG FS's environmental, social, and governance program activities.
• Perform other related administrative and land-support duties as assigned.

Connaissances

Organized

Detail-oriented

Communication skills

Problem solving

Multitasking

Confidentiality

Outils

Microsoft Office

Document management systems

GIS

Mapping

Description du poste

The Land and Surface Use Administrator provides organized, accurate office support for land ownership, oil and gas, easement, right-of-way, surface use, and related property matters for land owned or managed by Caddo Sustainable Timberlands. The role maintains records and databases, processes payments, prepares and tracks agreements, researches property information, and keeps projects moving through consistent communication and follow-up.

RESPONSIBILITIES

• Maintain accurate, well-organized electronic and physical files for deeds, leases, easements, rights-of-way, permits, surveys, plats, maps, agreements, correspondence, insurance documents, and other property records.
• Enter and update land ownership, easement, oil and gas, payment, and project information in company databases, with supporting documents properly linked and filed.
• Receive, process, assign, and reconcile payments for rentals, surface damages, easements, permits, and other land use revenue; track amounts, due dates, renewals, expirations, and insurance requirements.
• Prepare routine reports, transaction summaries, maps, payment information, correspondence, and document packages for management and operational use.
• Track requests and active projects from initial notice through agreement execution, payment, compliance, and closure; maintain clear status notes and follow-up items.
• Prepare, review, route, distribute, and administer easements, surface use agreements, rights-of-way, access agreements, permits, leases, and related land use documents using approved terms and templates. The position does not independently approve material business terms, execute agreements, or provide legal opinions unless specifically authorized.
• Conduct office-based ownership and title research using deeds, leases, easements, plats, surveys, legal descriptions, GIS and mapping systems, tax records, courthouse records, and other available sources.
• Review property documents for completeness, consistency, ownership questions, restrictions, encumbrances, access issues, boundary concerns, or conflicting interests, and elevate issues to the appropriate internal or outside professional.
• Coordinate documentation and approved terms with the Business Manager, surface use and forestry personnel, legal counsel, surveyors, operators, utility companies, government offices, landowners, and other stakeholders.
• Support negotiations, acquisitions, divestitures, exchanges, property-tax reviews, and due diligence by assembling records, documenting activity, communicating approved information, and monitoring outstanding items.
• Help improve templates, filing practices, database controls, reporting, and administrative workflows while handling company and property information responsibly and confidentially.
• Actively engage in TTG FS’s environmental, social, and governance program that includes safety, stewardship, sustainability, conversation, industry advocacy and community relations.
• Perform other related administrative and land-support duties as assigned.

QUALIFICATIONS

• Dependable, organized, detail-oriented, and comfortable completing recurring administrative work accurately and on time, including preparing and reviewing contracts and supporting documentation.
• Takes ownership of assignments, follows through without repeated reminders, and keeps others informed when priorities or deadlines change.
• Naturally curious, analytical, and willing to research unfamiliar issues, ask thoughtful questions, solve problems, and use sound judgment about when to elevate a concern.
• Professional, approachable, and tactful, with strong written and verbal communication skills for working with internal personnel, landowners, operators, attorneys, surveyors, government offices, and other stakeholders.
• Able to independently manage multiple projects, files, priorities, deadlines, payments, records, and follow-up items while also collaborating effectively with others.
• Proficient with Microsoft Office and able to learn and use database management software, document management systems, GIS, mapping, and other business applications.
• Experience with land records, real estate, title research, oil and gas, easements, rights-of-way, contracts, payments, or similar administrative work is helpful but not required for an otherwise strong candidate.
• No specific degree is required. Relevant education, work experience, demonstrated aptitude, work style, initiative, judgment, and ability to learn the role will be considered together.
• Strong commitment to confidentiality, responsible stewardship, sustainability, and applicable ESG principles.

WORK ENVIRONMENT

This is primarily an office-based position involving extended computer use, document review, data entry, scanning, filing, and routine handling of physical and electronic records. Occasional local travel may be required for courthouse or public-record research, meetings, document delivery, and limited property-related coordination. A valid driver’s license and the ability to travel locally are required when these duties arise. The position may occasionally lift or move files, records, or office materials of a reasonable weight. Routine field inspections, boundary marking, and forestry fieldwork are handled by the appropriate field personnel.