Land Administrator

Transglobal Services LLC; Fort Worth (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Work-from-home flexibility

Fort Worth office attendance

Job summary

Transglobal Services LLC is seeking a Land Administrator to assist in creating, preparing, finalizing, auditing, updating, and maintaining land documentation, project maps, all project-approved agreements and contracts, and other documents relating to land ownership and obligations.

This Fort Worth-based role includes work-from-home flexibility, supporting Project Management, maintaining records, and improving processes while ensuring accuracy and timely delivery.

Qualifications

• Experience in real estate, legal, or similar strongly preferred.
• High School Diploma required; administrative experience preferred.

Responsibilities

• Maintain all internal and external land records.
• Update project overview maps, plat maps, survey exhibits, and reports.
• Prepare easements and related documents accurately and timely.
• Create and maintain project tracking databases for individual projects.
• Review and enter data into applicable databases.
• Ensure professional responses to clients within turnaround times.
• Generate check requests for landowners and report information.
• Support Project Management and other departments as requested.
• Complete landowner record searches and additional research as required.
• Follow company standards for close-outs and final deliverables.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Analytical thinking

Excel

Financial management tools

Education

High School Diploma

Administrative experience preferred

Real estate/Legal experience preferred

Tools

Microsoft Excel

Project tracking databases

Job description

Brief Description

The Land Administrator assists in creating, preparing, finalizing, auditing, updating, and maintaining all land documentation, land project maps, all project-approved agreements and contracts, and other documents relating to land ownership and obligations.

Summary

Brief Description

The Land Administrator assists in creating, preparing, finalizing, auditing, updating, and maintaining all land documentation, land project maps, all project-approved agreements and contracts, and other documents relating to land ownership and obligations.

Key Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Responsible for overall organization and maintenance of all internal and external land records
• Accurately updates various internal documents including (but not limited to): project overview maps, individual plat maps, survey exhibits, line lists, various spreadsheets, weekly project reports, and other standard documents as required
• Prepares easements and related documents in an accurate and timely manner
• Creates and maintains project tracking database programs for individual projects
• Reviews and enters data into applicable database
• Reviews and organize company files for accuracy and completeness
• Prepares other agreements and documents for the acquisition of any and all land rights; including but not limited to mineral rights, surface rights, etc.
• Ensures clients are responded to in a professional manner and within established turnaround times
• Generate check requests for payment to landowners in an accurate and timely manner, and reports check information to appropriate internal personnel
• Creates various types of correspondence to landowners on behalf of the company and/or client
• Provides support to Project Management department and other internal Company Departments as requested
• Completes landowner record searches and any additional research as required
• File documents of record when applicable or required
• Responsible for following TGS Standards with project close-outs and quality of final deliverables.
• Actively searches for continuous improvement opportunities to improve process flow and expediency without the loss of accuracy and brings recommendations to manager
• Other duties as assigned.

Core Competencies

• Strong organizational and time-management skills.
• Strong communication and interpersonal skills.
• Skilled in solving problems and analyzing situations.
• Diligent in ensuring accuracy and precision in all tasks.
• Ability to collaborate and work effectively in diverse teams.
• Strong understanding of business principles.
• Ability to adapt quickly within the organization.
• Proficient in Excel and financial management tools

Education And Experience

• Experience in real estate, legal, or similar strongly preferred
• High School Diploma required
• Formal administrative experience preferred

Supervisory Responsibilities

This position has no direct supervisory responsibilities.

Work Environment

This position will be located in our Fort Worth office with some work-from-home flexibility. The role involves extended sitting at a desk, computer usage, and communication with colleagues and clients.

Physical Demands

This is a largely sedentary role with the occasional tasks involving light lifting or standing during meetings and communication. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Position Type/Expected Hours of Work

This is a full-time position applicable to both salaried and hourly employees. Standard working hours are Monday through Friday. However, occasional overtime may be required to meet the needs of the business. This could include evening or weekend work, travel, or participation in company-related events. Flexibility is essential to support business operations and ensure overall organizational success.

Travel

Occasional travel may be required. This travel is typically infrequent and may be limited to local or regional locations, including company field offices.

EEO

Transglobal Services LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex (including sexual orientation, gender identity, or pregnancy), national origin, age, disability, genetic information, or veteran status.

Reasonable Accommodations

We welcome all applicants. If you require reasonable accommodations, please contact our Human Resources department.

Other Duties

This job description is intended to provide a general overview of the position and is not an exhaustive list of responsibilities, duties, or qualifications. The role may change, and responsibilities may be adjusted as necessary.