Land Administration Assistant — Flexible Schedule

State of Louisiana; Baton Rouge (LA); On-site; USD 40,000 - 60,000; Full time

Job summary

Office of State Resources – Land Administration in Baton Rouge seeks a Special Assistant to the Petroleum Lands Director. Responsibilities include leasing administration, SONRIS data entry, payroll support, travel coordination, and document preparation.

The role requires strong organization, communication, and critical-thinking skills. Three years of administrative experience are required; experience with state systems like SONRIS and LaGov payroll is a plus.

Qualifications

• Three years of experience in administrative services.
• Experience substitution: 15 semester hours = six months experience.

Responsibilities

• Enter information into the SONRIS database and file lease instruments.
• Enter Instrument ID, Date, Type, Description, Lease Number, Original Lessee.
• Maintain documents and lease files in SONRIS or related software.
• Maintain mail log and distribute mail within the division.
• Prepare SMEB meeting reports and minutes.
• Prepare documents, letters and technical correspondence for the Division.
• Organize and maintain division filings.
• Provide back-up support for posting to the OSTR website.
• Coordinate staff travel and prepare travel authorizations with supporting docs.
• Serve as liaison between Fiscal and Land Administration on travel issues; assist with signatures and expense justifications.
• Serve as timekeeper for the Land Administration Division.
• Maintain payroll entry in LaGov SAP; review payroll time entry reports and prepare adjustments.
• Perform division purchasing for office supplies, subscriptions, dues, etc.
• Answer calls, take messages, and greet visitors.

Skills

Accepting Direction

Communicating Effectively

Thinking Critically

Tools

SONRIS database

LaGov SAP payroll

Job description

Office of State Resources – Land Administration in Baton Rouge seeks a Special Assistant to the Petroleum Lands Director. Responsibilities include leasing administration, SONRIS data entry, payroll support, travel coordination, and document preparation.

The role requires strong organization, communication, and critical-thinking skills. Three years of administrative experience are required; experience with state systems like SONRIS and LaGov payroll is a plus.