Administrative Assistant I - Infrastructure andOperations

Gwinnett County Public Schools; Georgia; On-site; USD 35,000 - 50,000; Full time

Job summary

A leading educational institution is seeking an Administrative Assistant I for Infrastructure and Operations. This role involves providing administrative support, managing correspondence, and assisting with budget preparation. Ideal candidates will have strong communication and organizational skills, along with proficiency in Microsoft Office. This is a full-time position aimed at supporting the Executive Director in a dynamic environment.

Qualifications

• Three years of secretarial/administrative or equivalent acceptable experience.

Responsibilities

• Provide administrative support to the Executive Director.
• Perform general clerical duties and manage calendars.
• Assist with budget preparation and maintain records.

Skills

Communication

Organization

Problem Solving

Customer Service

Multitasking

Education

High school diploma or equivalent

Bachelor's degree in a related field

Tools

Microsoft Office

Lotus Notes

PeopleSoft

Job description

Administrative Assistant I - Infrastructure and Operations

Join to apply for the Administrative Assistant I - Infrastructure and Operations role at Gwinnett County Public Schools.

Job Details

Posted 2 days ago. Be among the first 25 applicants.

Qualifications

• License and Certification: None required.
• Education: High school diploma or equivalent required; Bachelor's degree in a related field preferred.
• Experience: Three years of secretarial/administrative or equivalent acceptable experience.
• Skills: Excellent oral and written communication; strong organization and problem-solving skills; proficiency with Microsoft Office, Lotus Notes, and PeopleSoft; typing, word processing, spreadsheets, graphics; report and correspondence drafting; error detection in English; multitasking; customer service; meeting minutes; confidentiality; process improvement; organizational representation; cross-functional interaction.

Primary Responsibilities

• Provide administrative support to the Executive Director of Infrastructure and Operations.
• Perform general clerical duties, manage calendars, arrange meetings, and follow up on correspondence.
• Maintain office files, utilize software for document creation, and manage procurement processes.
• Assist with budget preparation, maintain hardware/software databases, and coordinate onboarding of contractors.
• Handle financial records, monitor budgets, and ensure timely payments.
• Communicate professionally with internal and external contacts, handle correspondence, and represent the division appropriately.

Physical Demands

Frequently sit, talk, hear, stand, walk; use hands for handling; occasionally stoop, kneel, crouch; lift/move up to 25 pounds; specific vision abilities required.

Additional Information

• Seniority Level: Mid-Senior level
• Employment Type: Full-time
• Job Function: Administrative
• Industries: Primary and Secondary Education