Label Print Coordinator / Estimator

Data-Mail,-Inc; Windsor (CT); On-site; USD 42,000 - 62,000; Full time

Job summary

Data-Mail, Inc. in Windsor, CT is seeking a production coordinator to manage press tickets, proofs, and client communications. This role coordinates across Scheduling, Prepress, Clients, Sales, and Account Services to ensure accurate pricing, timely updates, and on-time delivery of materials.

The position requires organization, strong Excel skills, and familiarity with Label-Traxx. Responsibilities include generating reports, preparing proofs, and supporting purchasing and scheduling as needed.

Qualifications

• Experience in a print production environment preferred.
• Knowledge of Label-Traxx software preferred.
• Strong organizational skills and attention to detail.

Responsibilities

• Create accurate and timely press tickets based on client art and the quote/purchase order.
• Provide daily contact with Scheduling, Prepress, Clients, Sales, and Account Services to ensure excellent communication and timely coordinating on all aspects of production from start to finish.
• Create accurate and timely estimates based on client specifications.
• Maintain an up-to-date status report.
• Work with Prepress to expedite proofs.
• Monitor the PS Dashboard throughout the workday for new Comp Specs and/or Change Requests.
• Responsible for the production of prepress tickets, proof sheets, job tickets, and job layouts.
• Responsible for checking the accuracy of proofs going to client and/or press.
• Arrange for the delivery of proofs to customers.
• Create custom reports through Label-Traxx and spreadsheets to manage client jobs.
• Inform the pressroom of any special manufacturing requirements (die-cuts, special inks).
• Revise the job ticket to reflect change(s), as required. Inform production, as well as the department manager, purchasing manager and scheduling where the job is currently located.
• Respond to any inquiries from Accounting.
• Comply with company rules and regulations.
• Maintain confidentiality of company-sensitive data.
• Cross-train in Scheduling and Purchasing. Provide coverage in either department when needed.
• Implement a commitment to quality philosophy and recommend methods and procedures to reduce cost and/or improve operating efficiency of the department.
• Keep manager/supervisor informed of activities and situations that will impact the achievement of corporate or department goals and objectives.
• Perform other related duties, as required, to achieve the goals and objectives of the department and company.

Skills

Microsoft Office

Excel

Keyboarding

Attention to detail

Communication skills

Tools

Label-Traxx

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Windsor, CT, US

LOCATION: 1010 Day Hill Road, Windsor, CT 06095

SUMMARY

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Create accurate and timely press tickets based on client supplied art and the quote/purchase order. Provide daily contact with Scheduling, Prepress, Clients, Sales, and Account Services to ensure excellent communication and timely coordinating on all aspects of production from start to finish.
• Create accurate and timely estimates based on client specifications.
• Maintain an up-to-date status report.
• Work with Prepress to expedite proofs.
• Monitor the PS Dashboard throughout the workday for new Comp Specs and/or Change Requests.
• Responsible for the production of prepress tickets, proof sheets, job tickets, and job layouts.
• Responsible for checking the accuracy of proofs going to client and/or press.
• Arrange for the delivery of proofs to customers.
• Create custom reports through Label-Traxx and spreadsheets to manage client jobs.
• Inform the pressroom of any special manufacturing requirements (die-cuts, special inks)
• Revise the job ticket to reflect change(s), as required. Inform production, as well as the department manager, purchasing manager and scheduling where the job is currently located.
• Ascertain whether special order items are in house or have been ordered.
• Respond to any inquiries from Accounting.
• Comply with company rules and regulations.
• Maintain confidentiality of company-sensitive data.
• Cross-train in Scheduling and Purchasing. Provide coverage in either department when needed.
• Implement a commitment to quality philosophy and recommend methods and procedures to reduce cost and/or improve operating efficiency of the department.
• Keep manager/supervisor informed of activities and situations that will impact the achievement of corporate or department goals and objectives.
• Perform other related duties, as required, to achieve the goals and objectives of the department and company. The entails covering for the Order Entry Specialist as well as the Estimator.

EDUCATION/EXPERIENCE

• Knowledge of Label-Traxx software preferred
• Experience in a Print Production environment preferred

COMPETENCIES

• Knowledge of computers, keyboarding and Microsoft Office with an emphasis on Excel
• Organized and detail oriented, committed to quality
• Must be able to problem solve, multi-task and work well under tight deadlines
• Must be self motivated and a team player
• Excellent verbal and written communication skills