La Jolla Office & Executive Support Coordinator

Plumb Bill Pay; California, Northern (MO, KY); Hybrid; USD 36,000 - 39,000; Full time

Job summary

Plumb is seeking an Office Administrator in our La Jolla, CA office to keep day-to-day operations running smoothly and ensure the workplace stays organized and efficient. You will support leadership, coordinate calendars and travel, handle mail and records, and improve administrative workflows using Microsoft 365 tools, AI, and automation as appropriate.

This full-time, in-office role offers dependable responsibilities, collaboration with a close-knit team, and opportunities for growth as the

Qualifications

• 3+ years of experience in office administration or similar role.
• Strong organization and attention to detail.
• Ability to manage multiple priorities and complete tasks.
• Clear and professional written and verbal communication.
• Proficiency with Microsoft 365 tools (Outlook, Word, Excel, Teams, PowerPoint).
• Discretion handling confidential or sensitive information.

Responsibilities

• Oversee daily organization and readiness of the La Jolla office.
• Welcome visitors and be a helpful point of contact.
• Monitor supplies and coordinate orders as needed.
• Assist with office equipment, vendors, and building-related requests.
• Coordinate calendars, meetings, and occasional travel for leadership.
• Prepare documents and meeting materials for leadership.
• Handle mail, confidential documents, and maintain filing systems.
• Look for ways to improve recurring administrative tasks and workflows.

Skills

Strong organizational skills

Attention to detail

Multitasking

Professional communication

Tools

Microsoft 365

Outlook

Word

Excel

Teams

PowerPoint

Job description

Plumb is seeking an Office Administrator in our La Jolla, CA office to keep day-to-day operations running smoothly and ensure the workplace stays organized and efficient. You will support leadership, coordinate calendars and travel, handle mail and records, and improve administrative workflows using Microsoft 365 tools, AI, and automation as appropriate.

This full-time, in-office role offers dependable responsibilities, collaboration with a close-knit team, and opportunities for growth as the