LA-Based Strategic Executive Assistant to C‑Level

FIGS; Santa Monica (CA); On-site; USD 90,000 - 105,000; Full time

Benefits offered by this job

FIGS Employee Stock Purchase Plan

Health, dental, vision benefits

401(k) with company match

Paid time off

Job summary

FIGS, Inc. is seeking an experienced Executive Assistant based in Los Angeles to support multiple members of the Executive Team.

You will manage complex calendars, coordinate domestic and international travel, and streamline communication and reporting with discretion in a fast-growing company. The role requires 5+ years supporting senior executives, strong project management, and excellent written and verbal communication.

Qualifications

• Minimum 5+ years of experience supporting senior executives, with demonstrated success supporting multiple C-level leaders in a fast-paced environment.
• Strong project management capabilities, with the ability to drive initiatives forward, track deliverables, and ensure timely execution.
• Excellent verbal and written communication skills, with confidence interacting with senior leaders, Board members, and external stakeholders.

Responsibilities

• Proactively manage Executives’ complex and ever-evolving calendars, coordinating meetings, appointments, and travel to optimize time.
• Serve as a strategic gatekeeper for email, phone, Zoom and in-person communications, ensuring professional handoffs and follow-through.
• Prepare, format, and refine internal and external communications, including memos, presentations, and reports, with high accuracy.
• Coordinate and execute logistics for on-site meetings and events, including room setup and catering.
• Attend meetings to capture notes, track action items, and drive follow-up on key decisions.
• Prepare reports, expense documentation, and materials to support executive decision-making.
• Provide support to Executive team, including coordination of larger meetings and travel arrangements.
• Partner with Facilities to support office operations and maintain an organized workplace.
• Lead and execute special projects for Executives, managing timelines and stakeholders.
• Manage budget tracking, expense reporting, and vendor relationships as needed.
• Collaborate cross-functionally with HR to plan company-wide initiatives and engagement activities.
• Act as a trusted partner to Executives, anticipating needs and proposing solutions.
• Represent Executives professionally with external partners and stakeholders.
• Support crisis management or urgent matters with composure and sound decision-making.

Skills

Executive support

Project management

Attention to detail

Organizational skills

Written communication

Verbal communication

Discretion

Travel coordination

Flexibility

Tools

MS Office

Google Workspace

Asana

Job description

FIGS, Inc. is seeking an experienced Executive Assistant based in Los Angeles to support multiple members of the Executive Team.

You will manage complex calendars, coordinate domestic and international travel, and streamline communication and reporting with discretion in a fast-growing company. The role requires 5+ years supporting senior executives, strong project management, and excellent written and verbal communication.