Client Services & Office Coordinator

NRF United Kingdom; Los Angeles (CA); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Health insurance

401(k) and profit-sharing plans

Paid time off (minimum 20 days)

Parental leave benefits

Commuter benefits

Fertility benefits

Job summary

Norton Rose Fulbright US LLP in Los Angeles is seeking an Administrative Coordinator to provide high-level client service, greet visitors, and support office operations. This role requires in-office attendance Monday through Friday, 8:30 AM to 5:00 PM, with occasional overtime.

The position involves scheduling, conferencing, budget support, and coordinating events, travel, and vendor services for the Los Angeles office. Strong communication and multitasking are essential to success.

Qualifications

• Minimum 1-3 years of customer service or reception experience in a large office environment.
• High school diploma required; Bachelor’s degree preferred.
• Excellent written and oral communication skills with tactful interaction.
• Professional, positive attitude and strong commitment to customer service.
• Experience using online resources for research and reservations.
• Event coordination experience is a plus.
• Ability to manage multiple projects and adapt to changing priorities calmly.

Responsibilities

• Greet clients and visitors, escort them as needed, and follow security procedures.
• Schedule conference rooms and coordinate with IT, food, and equipment needs.
• Maintain familiarity with firm structure, offices, practices, and personnel.
• Provide client concierge services including hotels, restaurants, travel, and taxis.
• Assist with budgets and vendor arrangements for Los Angeles office events.
• Coordinate administrative meetings and diversity trainings.
• Support sponsorships, client events, and entertainment ticketing.
• Reconcile invoices and process payments in the expense system.
• Manage visiting attorney office requests and visitor badges.

Skills

Customer service

Reception

Communication skills

Professionalism

Multitasking

Education

High school diploma

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

Norton Rose Fulbright US LLP in Los Angeles is seeking an Administrative Coordinator to provide high-level client service, greet visitors, and support office operations. This role requires in-office attendance Monday through Friday, 8:30 AM to 5:00 PM, with occasional overtime.

The position involves scheduling, conferencing, budget support, and coordinating events, travel, and vendor services for the Los Angeles office. Strong communication and multitasking are essential to success.