Litigation Practice Coordinator (Hybrid)

NRF; Los Angeles (CA); Hybrid; USD 100,000 - 120,000; Full time

Benefits offered by this job

Medical insurance (3 plans)

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) with profit sharing

Fertility benefits

Commuter benefits

Paid time off (minimum 20 days)

Parental leave (maternity/paternity)

Back-up child care

Job summary

Norton Rose Fulbright US LLP in Los Angeles is seeking a Practice Coordinator to support lawyers in the Disputes group. The role focuses on day‑to‑day administrative operations, ensuring smooth matters and top‑tier client service in a fast‑paced environment.

The position requires several years in legal admin, strong MS Office skills, and the ability to work in a hybrid in‑office setting at least three days per week. Bonuses and comprehensive benefits accompany the base salary.

Qualifications

• Minimum of 5 years’ experience performing legal administrative duties in a law firm or professional service organization; litigation experience required
• Proficiency in litigation calendaring and software, Milana preferred
• Ability to anticipate needs, confirm next steps, and proactively identify and resolve issues
• Skilled in the Microsoft Office suite, with a strong ability to learn and adapt to new software quickly
• Demonstrated ability to work independently or collaboratively, while effectively prioritizing workload and ad‑hoc demands
• Exercises appropriate confidentiality and discretion at all times
• Strong interpersonal and relationship‑building abilities, with excellent verbal and written communication skills

Responsibilities

• Execute document production, including formatting, editing, and finalizing correspondence, memoranda, briefs, motions, and pleadings
• Proofread all documents for accuracy, grammar, and formatting
• E-file with various courts and stay updated on format, filing requirements and deadlines
• Calendar and monitor case and matter deadlines, notifying lawyers or the docketing team as needed
• Open new clients/matters, including conflict checks, completing new matter forms, and preparing engagement letters
• Review and edit pre-bills for submission to the billing department; research outstanding invoices
• Maintain organized client and matter files and ensure compliance with firm protocols
• Communicate with courts, agencies, other counsel, and clients to obtain and relay information
• Schedule and manage meetings, calls, and logistics for lawyers and clients
• Reconcile invoices and manage reimbursements in the expense system
• Coordinate travel arrangements and assist with lawyer time entry as needed
• Assist the firm and peers with overflow work and provide backup support, as requested
• May train, assist, and provide orientation for new and less experienced members of staff

Skills

Organizational skills

Communication skills

Discretion and confidentiality

Independent / collaborative

Education

Bachelor’s degree preferred

High school diploma required

Tools

Milana

Microsoft Office

Job description

Norton Rose Fulbright US LLP in Los Angeles is seeking a Practice Coordinator to support lawyers in the Disputes group. The role focuses on day‑to‑day administrative operations, ensuring smooth matters and top‑tier client service in a fast‑paced environment.

The position requires several years in legal admin, strong MS Office skills, and the ability to work in a hybrid in‑office setting at least three days per week. Bonuses and comprehensive benefits accompany the base salary.