Knowledge Base Coordinator

The Child Center of NY; New York (NY); On-site; USD 60,000 - 75,000; Full time

Job summary

The Child Center of NY is seeking a Knowledge Base Coordinator to manage and maintain the organization's knowledge base including EHR and other applications. The role involves providing help desk support, documenting workflows, and training staff. The ideal candidate will have strong technical documentation skills and experience in a healthcare setting.

This position requires a keen attention to detail and the ability to communicate effectively across clinical and IT teams.

Qualifications

• Associate degree or equivalent experience in a related field.
• At least 2 years supporting EHR systems in healthcare.
• Experience with help desk ticketing systems.

Responsibilities

• Manage and maintain knowledge base for EHR and other applications.
• Provide Tier 1 and Tier 2 help desk support for system issues.
• Coordinate and deliver system training for staff.

Skills

Technical documentation

Customer service

Problem-solving

Training experience

Communication skills

Education

Associate degree in Healthcare Administration, Health Informatics, Education, or related field

Tools

Microsoft Office Suite

Help desk ticketing systems

Job description

Reports to: Director, Information Systems

Summary

The Knowledge Base Coordinator is responsible for managing and maintaining the organization’s system knowledge base including electronic health record (EHR), DocuSign and other 3 rd party applications. In addition, this position is responsible for supporting the Help Desk by providing assistance through help desk functions, documentation and coordination of user education and training initiatives.

The ideal candidate combines strong technical documentation, oral and written skills along with customer service, problem-solving, and training experience in a healthcare environment.

Key Responsibilities

Knowledge Base Management

• Develop, organize, maintain, and update knowledge base articles, job aids, FAQs, workflow guides, and troubleshooting documentation.
• Ensure documentation is accurate, current, user-friendly, and aligned with organizational policies and clinical workflows.
• Create standardized templates for consistency across support materials.
• Collaborate with help desk, project teams and clinical operations to document system changes, upgrades, and new workflows.
• Maintain version control and archival processes for training and support documentation.

Help Desk Support

• Provide Tier 1 and Tier 2 support for system issues including EHR and 3 rd party applications, including troubleshooting, workflow, and access concerns.
• Respond to help desk tickets, phone calls, and email inquiries in a timely and professional manner.
• Escalate complex issues to appropriate IT, system or vendor support teams when necessary.
• Track, document, and monitor support requests to ensure timely resolution and accurate reporting.
• Assist with system testing and validation during upgrades, implementations, and optimization initiatives.
• Identify recurring support issues and recommend workflow or training improvements.

End User Training & Education

• Coordinate and deliver system training sessions for new hires, existing staff, and system updates as needed for various applications (EHR, eLearning, etc.)
• Work with Training Department to assist with delivering content for instructional materials, presentations, quick-reference guides, and e-learning tools.
• Support go-live activities and on-site user assistance during system implementations or upgrades.

Qualifications

Required Qualifications

• Associate degree in Healthcare Administration, Health Informatics, Education, or related field; or equivalent experience.
• Knowledge of clinical workflows and healthcare operations.
• Strong written communication and technical documentation skills.
• 2+ years of experience supporting EHR systems in a healthcare environment.
• Experience with help desk ticketing systems and end-user support.
• Experience developing and delivering training materials and presentations.
• Proficiency with Microsoft Office Suite and collaboration tools.

Preferred Qualifications

• Bachelor’s degree in Healthcare Administration, Health Informatics, Education, or related field; or equivalent experience.
• Experience with EHR platforms including ePrescribing and eLabs management.
• Familiarity with eLearning Management Systems, i.e. Relias
• Familiarity with ITIL, knowledge management practices, or instructional design principles.
• Experience supporting healthcare regulatory requirements including HIPAA compliance.
• Technical writing and documentation
• Training facilitation and presentation skills
• Problem-solving and critical thinking
• Customer service and user support
• EHR workflow analysis
• Organization and time management
• Communication and interpersonal skills
• Ability to manage multiple priorities in a fast-paced healthcare environment
• Remote healthcare/clinical environment
• Occasional after-hours support during upgrades or go-live events
• Some onsite travel required for EHR implementations, go lives and end user trainings
• Interaction with clinical, operational, and technical teams across the organization

The Child Center of NY is an Equal Opportunity Employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status or any other category protected by Federal, State or local law. EOE M/F/D/V