Keyboarding Clerk 1 – Prosecutor’s Office

Salem County Sheriff; Salem (NJ); On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Paid Holidays

Paid Time Off

Life Insurance

Vision Insurance

Retirement Plan

Job summary

The Salem County Sheriff seeks a detail-oriented full-time Clerical Assistant to support document processing, data entry, and transcription tasks across multiple platforms. You will format letters, reports, and charts while handling multiple phone lines and coordinating calendars for court proceedings and staff.

Experience with Express Scribe and MS Office is preferred. The role requires lifting up to 20 lbs and some travel between county buildings.

Qualifications

• Proficient in Microsoft Office across platforms.
• Typing speed and accuracy; ability to key documents.
• Transcribe statements using Express Scribe or similar.
• Retrieve files from multiple locations inside/outside the building.
• Handle multiple phone lines and greet guests promptly.
• Operate office and mail processing machines and perform basic maintenance.
• Follow oral and written directions and established routines.
• Organize clerical work and manage scheduling systems.
• Perform simple arithmetic and data entry tasks accurately.
• Maintain confidential and sensitive material.
• Able to lift up to 20 lbs and ascend stairs; travel between county buildings.

Responsibilities

• Process documents and format/type correspondence and reports.
• Enter data and produce charts, forms, memos, and letters.
• Transcribe statements and manage document uploads.
• Answer phones and assist visitors in a courteous manner.
• Use office equipment and perform routine maintenance tasks.
• Manage scheduling for court proceedings and internal staff calendars.

Skills

Microsoft Office

Typing

Express Scribe

File retrieval

Phone handling

Office equipment

Time management

Data entry

Confidentiality

Light lifting

Travel between buildings

Tools

Express Scribe

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Prosecutors Office Full Time Full-Time Salem, NJ, US

DESCRIPTION:

Under close supervision, performs routine, repetitive clerical work involving the processing of documents in a variety of functions; formats and key enters/types correspondence, documents, reports, charts and other materials on a computer console, typewriter, or other key entry device used by the agency; does other related duties as required.

KNOWLEDGE AND ABILITIES:

• Must have excellent computer software skills across multiple platforms including proficiency in keyboarding or typing and should be familiar with Microsoft Office.
• Computer skills should include the ability to upload documents and copy disks.
• Candidate will have to transcribe statements using Express Scribe software or such alternative software as may be implemented by the Prosecutor's Office.
• Candidate must be able to retrieve files from multiple locations both inside and outside of their designated work area and building.
• Candidate must have the ability to answer multiple phone lines and wait on incoming guests simultaneously and in a timely and proficient manner.
• Ability to operate an alphanumeric keyboard or typewriter with speed and accuracy, to produce documents such as letters, memos, reports, charts, forms and other materials.
• Operates various types of office and mail processing machines such as a keyboard equipment, typewriter, calculators, computer printers, sorter, photo-copier, fax machine, stamping machine, labeling machine, etc.; may perform simple maintenance tasks such as adding toner, paper or changing print ribbons.
• Ability to understand, remember, and carry out oral and written directions.
• Ability to comprehend established office routines and department regulations.
• Ability to organize assigned clerical work and develop effective work methods.
• Ability to maintain multiple scheduling and calendaring systems, including for court proceedings and for internal personnel.
• Ability to make simple arithmetic calculations and tabulations.
• Ability to perform tasks accurately within prescribed time frames.
• Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units after a period of training.
• Ability to manage sensitive, confidential, and potentially distressing material.
• Must be able to lift up to 20 lbs and be able to climb stairs.
• Must be willing to travel between different county buildings.

RATE

$21.71 per hour, 35 hours per week

Benefits : Health, Pharmacy, and Dental Insurance, State Pension and Life Insurance, Paid Holidays, and Paid Time Off (Vacation, Sick, Personal)

Additional Voluntary Benefits: Vision Insurance, Health and Dependent Care Flexible Spending Accounts, Life Insurance, 457(b) Accounts, Credit Union Membership, and Tuition Reimbursement

EEOC

This title is classified and non-competitive through Civil Service

Must be a resident of New Jersey. Preference given to Salem County Residents.