Judiciary Clerk 3 (Classified)

New Jersey Courts; Trenton (NJ); Hybrid; USD 47,000 - 72,000; Full time

Benefits offered by this job

Hybrid work schedule

Remote work up to 2 days per week

Job summary

New Jersey Courts Mercer Vicinage is seeking self-starters for clerical and support roles connected with court proceedings and related programs. The position supports business operations for courts and serves as a contact for clients and customers, with openings across Civil, Criminal, Family, Probation, Finance and Operations divisions.

The role offers a strong growth path with a hybrid schedule that may include up to 2 remote workdays.

Qualifications

• One year of clerical and support services experience including keyboarding.
• Ability to use a keyboard, no minimum speed.

Responsibilities

• Operate onsite court clerk duties, including digital recording systems and record keeping.
• Answer questions from judges, the public, clients, coworkers and supervisors in person or virtually.
• Provide excellent customer service to external and internal customers by phone, in person or in writing.
• Enter data in computer systems and verify records for accuracy and completeness.
• Schedule and coordinate conferences, hearings, trials and other court events.
• Process routine requests and ensure timely data entry and information updates.
• Identify customer needs and conduct appropriate research.
• Resolve technical issues and generate data, statistical information and reports.
• Fulfill other related duties as required.

Skills

Keyboarding

Tools

Digital recording systems

Record keeping systems

Job description

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY:

The salary range for this position is $47,483.56 to $71,916.05 for Schedule A, and $47,483.56 to $64,381.02 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to August 21, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after August 21, 2014, are considered Schedule B.

*REPOST* To include internal and external applicants

The Judiciary offers a strong opportunity for growth.

The Mercer Vicinage is seeking self-starters interested in performing a variety of clerical, administrative, and other support functions in connection with proceedings instituted before courts or programs administered under the supervision of the courts, in support of the business operations of such courts, and as contact representatives for clients and customers or users of the services provided by the New Jersey Courts.

Applicants to this positing may be considered for openings in various divisions, such as Civil, Criminal, Family, Probation, Finance and Operations.

REMOTE WORK:

The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

• Performing onsite court clerk duties, including but not limited to operating digital recording systems accurately; maintain accurate and detailed records and logs of in-court activities; making exhibits; administering oaths to witnesses; completing court-related paperwork and/or court orders
• Answering questions posed by judges, the public, clients, customers, coworkers, and supervisors in a physical or virtual environment
• Providing excellent customer service to external and internal customers in person, over the phone, and via written communications
• Compiling and entering data in computer systems; verify records for accuracy, completeness, or conformity
• Scheduling and coordinating conferences, hearings, trails, and other court events
• Facilitate receipt and processing of routine requests
• Ensure timely date entry and maintenance of information into record keeping systems
• Answer questions and compose routine correspondence in a physical or virtual environment
• Identify customer needs and conduct appropriate research
• Resolve technical issues
• Compile and provide data, statistical information and reports
• Perform other related duties as required
• For some positions, operations of automobiles, light duty trucks, vans, or other motor vehicles may be required
• Regular and predictable physical presence at the worksite is an essential function of this position

External Applicants

One year of experience performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, reconciling balances or accounts and/or scheduling meetings or appointments. Ability to use a keyboard, no minimum speed.

Internal Applicants

Open to employees of the NJ Judiciary who have an aggregate of one year of permanent service as of the announced closing date in the following career (classified) titles:

Advancement

• Judiciary Clerk 2
• Judiciary Clerk 2 Bilingual
• Judiciary Account Clerk 1
• Judiciary Account Clerk 1 Bilingual

Lateral Reassignment

• Judiciary Account Clerk 2
• Judiciary Account Clerk 2 Bilingual
• Judiciary Clerk 3
• Judiciary Clerk 3 Bilingual

Eligibility for Advancement

Eligibility is based upon the applicants having achieved all the competencies for advancement to Judiciary Clerk 3 as listed on the Career Progression Eligibility Form for this title. Applicants for advancement to the Judiciary Clerk 3 title are not required to take a New Jersey Civil Service Commission promotional examination.

Experience Requirement

One year of experience performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, reconciling balances or accounts and/or scheduling meetings or appointments. Ability to use a keyboard, no minimum speed.

Physical Ability

For some positions, applicants must have the ability to perform work which requires climbing and prolonged standing, stretching, bending and reaching to perform the essential duties of the position. For some positions, the selected candidate must be able to frequently lift and carry supplies weighing from 30 to 50 pounds and, occasionally, materials weighing up to 75 pounds, in order to perform essential duties of the position.

Driver's License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

Authorization to Work

US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Special Note

Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

Residency Law

In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action

Employer Committed to Ensuring an Open Door to Justice

Contact for Applicants

NeoGovapplicant supportat 1-877-204-4442 (toll free call)

Monday through Friday, 6:00 AM to 6:00 PM Mountain Time (MT)