KEY DATA SUPERVISOR I

State of California; California (MO); On-site; USD 45,000 - 57,000; Full time

Job summary

The State of California is seeking a Key Data Supervisor I to plan and supervise staff responsible for key entering paper and electronic documents, ensuring deadlines are met. This in-office role is housed within the Disbursements division, offering opportunities to oversee reports and employee records.

Strong leadership, communication, and MS Office skills are essential, along with the ability to allocate workloads and monitor performance in a fast-paced environment.

Qualifications

• Must meet minimum qualifications per Class Specification.
• Ability to plan, assign, and coordinate work of Key Data Operators.
• Ability to lead, motivate, and develop teams.
• Strong communication and data entry skills.

Responsibilities

• Supervise and train Key Data Operators to key and verify documents.
• Input processing commands on the designated console PC.
• Prepare and maintain reports, including statistical and backlog reports.
• Maintain attendance records and prepare employee-related documents.
• Gather workload information from other divisions and allocate work to meet deadlines.
• Monitor daily workload to ensure deadlines are met.

Skills

Team leadership

Plan, assign, coordinate

Communication

Flexibility

Attention to detail

Microsoft Office

Tools

Microsoft Excel

Microsoft Word

Outlook

Data entry systems

Job description

$4,070.00 - $5,091.00 per Month
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: 9/16/2026

Under general direction provided by a Key Data Supervisor II, the Key Data Supervisor I will plan and supervise the activities of employees who are responsible for key entering paper and electronic documents, and meeting established deadlines.

Duties Performed:

• Supervise and train Key Data Operators to key and verify paper and electronic documents.
• Input processing commands on the designated console PC.
• Prepare and maintain reports, including but not limited to: statistical reports and backlog reports.
• Maintain employee attendance records, and prepare employee evaluations and other employee-related documents.
• Gather workload information for irregularities received from other divisions.
• Monitor the daily workload and allocate work to the operators to ensure deadlines are met.

You will find additional information about the job in the Duty Statement.

Working Conditions

This position is located at The Park, a quaint and historical campus environment two blocks from McKinley Park, in the heart of residential East Sacramento. Easily accessible from US 50 and I-80, The Park offers free parking, quick walks to local restaurant favorites, and countless lunchtime strolling opportunities through the quiet East Sacramento neighborhood.
In July 2025, the State of California implemented the Personal Leave Program (PLP) 2025. This program temporarily reduces employees’ monthly base pay in exchange for paid leave credits. This position is subject to PLP 2025 and will have a monthly base pay reduction of 3% in exchange for 5 hours of leave credits through June 2027. The salary ranges shown on this job posting do not reflect the salary reduction.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

# of Positions: 1

Telework: In Office

Job Type: Permanent, Full Time

Facility: Disbursements

Department Information

The Office of the State Controller (SCO) is the destination employer within the State of California. As California’s chief fiscal officer, the Controller’s Office ensures accountability and transparency of California’s financial practices while promoting fairness and opportunity for all. Here, you’ll work in a collaborative and supportive environment with diverse opportunities for professional growth and development. A career with the SCO offers meaningful work that directly impacts the state’s future.

The Disbursements Division (DISB) of the California State Controller’s Office plays a crucial role in ensuring that the state’s financial obligations are disbursed accurately and on time. This division handles the issuance of payments for State employees, retirees, vendors, and various state programs, making it essential to keeping California’s operations running smoothly. By joining this team, you’ll be at the heart of financial management, gaining hands‑on experience in processing and overseeing millions in state funds.

Take the next step in your career with an organization that values innovation, integrity, and the well‑being of its employees.

Visit our website to learn more about the State Controller’s Office.

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Required Application Package Documents

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov.All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Other - Typing Certificate

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Ability to plan, assign, and coordinate work of Key Data Operators.
• Ability to lead, motivate, and develop high‑performing teams.
• Ability to perform clerical work of average difficulty.
• Ability to follow oral and written instructions.
• Ability to communicate effectively.
• Ability to analyze situations accurately and take effective action.
• Ability to be flexible in response to changing workload.
• Knowledge of key data entry systems and procedures.
• Experience with performing arithmetical computations accurately.
• Experience with Microsoft Office Suite (Outlook, Word, Excel).

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
SCO EEO Officer
[phone]

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug‑free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.