KCSDV is hiring an Accounting Assistant

Kansas Coalition Against; Topeka (KS); Hybrid; USD 41,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

Disability insurance

Retirement plan

Section 125 flexible plan

Job summary

KCSDV in Topeka, KS seeks an Accounting Assistant to support day-to-day bookkeeping, accounts payable, payroll, and financial reporting for a nonprofit organization.

The role requires attention to detail and collaboration with staff and the accounting contractor to uphold internal controls and accurate records. This is a full-time, 36-hour-per-week position with a hybrid in-person/remote schedule.

Qualifications

• Two years of bookkeeping or accounting experience preferred.
• Nonprofit accounting experience is a plus.
• Proficiency in MIP/Abila or other accounting software.
• High level of initiative, detail management, and organization.
• Ability to prioritize, work independently and with a team, meet deadlines.
• Excellent interpersonal and communication skills.
• Experience reflecting progressively increased responsibilities.

Responsibilities

• Manage day-to-day bookkeeping and accounting functions.
• Assist with accounts payable processing and vendor records.
• Support payroll, benefits administration, and grant/audit reporting.
• Ensure timely, accurate, and compliant financial transactions.

Skills

Attention to detail

Communication skills

Time management

Team collaboration

Tools

MIP/Abila

Accounting software

Job description

If you are in immediate danger, and it is safe to do so, please CALL 911.

If you are in immediate danger and it is safe to do so, please call 911.

KCSDV is hiring for our Accounting Assistant postion

Position: Accounting Assistant

Responsible to: Director of Finance and Administration

Primary Responsibilities: Perform day-to-day bookkeeping, accounting, and administrative functions to support the organization's financial operations. Assist with accounts payable processing, maintain vendor and financial records, assist with payroll and benefits administration, support grant and audit reporting, and help ensure timely, accurate, and compliant financial transactions. Provide staff support and training on purchasing and payment procedures while maintaining established financial controls and administrative processes.

Specific Duties:

• Manage accounts payable process in conjunction with accounting contractor and staff
• Collect and process recurring invoices
• Maintain digital purchase order and AP system and provide ongoing training and support to staff for payment processes
• Prepare all payments including paper checks and electronic payments
• Maintain vendor files and W-9s
• Reconcile credit card statements
• Prepare and complete bank deposits
• Submit payroll tax and benefit deposits
• HR Maintenance of benefits, including open enrollment,
• Monitor garnishments and other one-off payroll adjustments in conjunction with accounting team
• Submit required payroll reports such as 941 and SUTA
• Request grant reimbursement drawdowns in accordance with funding requirements.
• Work with accounting staff to prepare W-2s and 1099s
• Assist with updating policies and procedures
• Perform bookkeeping functions for Friends of KCSDV
• Prepare various annual compliance reports
• Assist with annual audit preparation

Benefits: Health, dental, life, and long- & short-term disability insurance, Section 125 mini-flex plan, and retirement fund contribution

Employment Status: Fulltime (36 hours/wk.), nonexempt (hourly)

Salary Range: $45,000. We know that the practice of salary negotiation can contribute to pay inequities, this starting salary is non-negotiable. Our compensation structure—as well as our approach to future compensation adjustments—is transparent to all employees.

Knowledge, Skills and Abilities Needed: Two years of bookkeeping or accounting experience preferred; nonprofit accounting experience is a plus; demonstrated proficiency in MIP/Abila or other accounting software; high level of initiative, detail management, and organization on matters of significance; ability to prioritize, work independently and with a team, meet deadlines, and display superior perception skills; excellent interpersonal and communication skills; experience reflecting progressively increased work responsibilities.

Location: This position offers a collegial working environment in our offices in downtown Topeka, KS. with a hybrid in-person/remote work schedule. Remote work is set for most staff as Mondays and Fridays, with weekly

office hours as 8:30am-5:00pm (Monday-Thursday) and 8:30am-12:30pm

(Fridays).

KCSDV is a proud equal opportunity employer and complies with all Federal statutes relating to nondiscrimination. At KCSDV, we do not just accept difference—we celebrate diversity and support our employees by actively striving for an inclusive employment environment.