Accounting Assistant

Kings Community Action Organization; Hanford (CA); On-site; USD 28,000 - 36,000; Full time

Job summary

Kings Community Action Organization (KCAO) in Hanford, CA seeks an Accounting Assistant to support the Finance Department in a nonprofit setting. Under supervision, you will perform entry-level accounting tasks and assist with accounts payable, vendor documents, and general clerical duties to ensure GAAP compliance and timely reporting.

The role involves data entry, file maintenance, and occasional front desk coverage, with travel as required by funders.

Qualifications

• Associates degree in accounting or related field required.
• High school diploma with 1 year accounting experience or related coursework.

Responsibilities

• Performs entry-level accounting duties under supervision.
• Assists with accounts payable and vendor document collection.
• Maintains utilities, inventory counts, and filing; supports Finance Manager.

Skills

Basic accounting

Education

Associates degree in accounting or related field

High school diploma with 1 year accounting experience

Job description

Employment Type: Full Time

FLSA Status: Non-Exempt

Compensation: $20.15 - $25.80 in 6 steps

Application Deadline: Open Until Filled

MISSION STATEMENT:

Join Kings Community Action Organization (KCAO) and make a difference in Kings County, CA as an Accounting Assistant. KCAO envisions a future where all people in Kings County are able to live with dignity, have access to available resources and have the opportunity, motivation and ability to live economically productive and satisfying lives.

Our Mission: Working as a team, KCAO will seek and provide programs that develop self-sufficiency in individuals, families, and communities within Kings County.

Our Vision: Kings County residents and communities will achieve self-sufficiency through the high quality and client-focused programs of KCAO.

We are a private nonprofit helping people and changing lives in Kings County since 1965. Do you see yourself as part of our team of passionate, committed, and caring people?

JOB SUMMARY:

Under direct supervision of the Finance Manager, the Accounting Assistant performs entry-level accounting duties and provides support to the Finance Department in a non-profit environment.

DUTIES AND RESPONSIBILITIES:

• Receives mail and invoices from the mail room and sort mail for the Finance Department
• May assist with general accounts payable duties in the absence of Accounts Payable staff, as requested
• May conduct research & report discrepancies to Finance Manager, as requested
• May assist with reconciling vendor statements and collecting necessary documents from departments
• Assists with annual 1099 form filing,
• Collects, inputs, and tracks W-9 forms for certain vendors.
• May assist with creation and maintenance of files, such as accounts payable, vehicles, property and vendor contractors
• Maintains a utilities spread sheet on tracking company utility costs.
• May obtain and report monthly meter readings for copy machines
• May assist with tracking vehicle fleet registration dates and renewals
• Performs company-wide physical inventory counts, including data entry and site visits, as required by funders and agency policies and procedures
• Scanning and electronic filing of various documents, as requested
• May assist with covering front desk reception, as needed
• Performs general clerical duties and support, as assigned
• Provides general support to the Finance Manager and Finance Department
• Complies with all Federal, State and Local regulations, including GAAP and OMB
• Other duties as assigned.

EXPERIENCE/EDUCATION REQUIREMENTS:

• Associates degree in accounting or related field.

OR

• High school diploma, and one year accounting experience with a general understanding of accounting principles

OTHER REQUIREMENTS:

• Travel and attend out of area meetings and conferences as required per the funding source(s).
• Work variable hours and days, including those outside regular Monday through Friday, 8 a.m. to 5 p.m. business hours
• Must be able to meet and maintain KCAO hiring requirements which include:
  • Criminal Record Clearance including California DOJ, FBI, Child Abuse Centralized Index (CACI), National Sex Offender Public Website (NSOPW), and the California Sex and Arson Registry (CSAR) (Megan's Law).
  • Reliable, insured transportation and valid Driver License
  • Motor Vehicle Report (MVR) acceptable to KCAO's vehicle insurer.
  • Health examination with tuberculin clearance.
• Ability to be contacted outside of regularly scheduled work hours in case of emergency.
• Provide proof of Covid-19 vaccination or medical or religious exemption request form, if applicable.

KCAO is an Equal Opportunity Employer and a Drug Free Workplace

KCAO participates in the E-Verify program that electronically confirms an employee's authorization to work in the United States that complies with the I-9 form.