Accounting Assistant

Vaco Recruiter Services; Charlotte (NC); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Discretionary bonuses

Medical, dental and vision benefits

401(k) retirement plan

Job summary

Vaco Recruiter Services is partnering with a nonprofit organization to recruit an Accounting Assistant who will support day-to-day accounting operations. The role includes accounts payable, accounts receivable, billing, payroll administration, and related tasks to ensure accurate and timely financial records and reporting.

The position emphasizes attention to detail, strong organizational skills, and the ability to manage multiple priorities in a collaborative environment.

Qualifications

• Associate degree in Accounting, Finance, or related field is required.
• 1–3 years of accounting or bookkeeping experience preferred.
• Proficient with QuickBooks and Microsoft Excel.
• Strong attention to detail and ability to manage multiple priorities.
• Excellent communication and customer service skills.

Responsibilities

• Process accounts payable by entering invoices and preparing payments.
• Handle accounts receivable tasks including invoicing, cash posting, and collections follow-up.
• Maintain billing records and supporting documentation.
• Assist payroll processing and payroll-related recordkeeping.
• Prepare month-end reconciliations and supporting schedules.
• Maintain organized financial records and documentation.
• Assist with annual external audit documentation and schedules.
• Create and maintain reports and spreadsheets in Microsoft Excel.

Skills

QuickBooks

Excel

Attention to detail

Communication

Time management

Education

Associate degree in Accounting/Finance

Tools

Microsoft Excel

Job description

Position Summary

We are partnering with a nonprofit organization seeking a reliable and detail-oriented Accounting Assistant to support day-to-day accounting operations. This individual will assist with accounts payable, accounts receivable, billing, payroll administration, and other accounting activities while helping ensure the accuracy and timeliness of financial records and reporting.

Responsibilities

• Assist with accounts payable processing, including entering invoices and preparing payments.
• Support accounts receivable functions, including invoicing, cash posting, and collection follow-up.
• Maintain billing records and supporting documentation.
• Provide support for payroll processing and payroll-related recordkeeping.
• Assist with month-end close activities by preparing reconciliations and supporting schedules.
• Maintain organized financial records and accounting documentation.
• Support account reconciliations and perform data entry as needed.
• Assist with preparing documentation and schedules for the annual external audit.
• Create and maintain reports and spreadsheets using Microsoft Excel.
• Provide general administrative and accounting support as needed.

Qualifications

• Associate degree in Accounting, Finance, or a related field required.
• 1-3 years of accounting, bookkeeping, or related experience preferred.
• Working knowledge of accounts payable, accounts receivable, billing, payroll, and general accounting principles.
• Experience with QuickBooks and proficiency in Microsoft Excel preferred.
• Strong attention to detail, organizational skills, and the ability to manage multiple priorities.
• Excellent communication, interpersonal, and customer service skills.

With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.