Record Analyst III

TFE, Inc.; Carlsbad (NM); On-site; USD 65,000 - 90,000; Full time

Job summary

TFE, Inc. in Carlsbad, NM seeks a Records Analyst III to implement DOE and WRMO records requirements, manage lifecycle stages, and support electronic and hard copy records. You will help with migrations, enhancements, and system configurations in a compliant environment.

The ideal candidate has strong organizational and communication skills, proficiency with Office tools, and experience in records management systems. Office-based role with occasional travel and lifting up to 50 lbs.

Qualifications

• Bachelor’s degree with 5 years of relevant records management experience or high school diploma with 9 years.
• Experience with records management systems and lifecycle management.
• Strong communication and organizational skills.

Responsibilities

• Resolve complex issues using professional concepts and records objectives.
• Lead process improvements in records management.
• Maintain safety and security training; ensure compliance.
• Upload documents into EDRMS and manage configuration records.
• Collaborate with project teams and audits/inspections.

Skills

Attention to detail

Communication skills

Problem solving

MS Office

Education

Bachelor's degree + 5 years experience

Tools

Documentum

EDRMS

Job description

Description

The Records Analyst III supports the implementation of federal, Department of Energy (DOE), state, and WIPP’s Records Management Organization (WRMO) requirements regarding the creation, receipt, approval, processing, distribution, use, configuration control, storage, retrieval, retention, and disposition of electronic and hard copy sensitive unclassified documents and records. This position manages the incoming and outgoing communication documents and records in the active stage of their lifecycle. Participates in and/or leads efforts associated with tools migrations, enhancements, or implementation of electronic records management program. Work is accomplished without considerable direction. May exert significant latitude in determining objectives of assignment, and determine the methods and procedures needed for new assignments.

Job Duties/Responsibilities

• Use professional concepts and WIPP objectives to resolve complex issues in creative and effective ways.
• Develop resolutions to complex problems that require the frequent use of creativity and where analysis of situations or data requires an in-depth evaluation of variable factors.
• Safety and security are a primary responsibility for all employees. Maintains required safety and security training, assures safety and security compliance, and makes safety and security an integral part of every task, including taking the necessary steps to stop work if continuing the job is unsafe or compromises security.
• Provide guidance and recommendations to customer organizations on procedures and processes.
• Identify and implement process improvement initiatives.
• Resolve issues or challenges associated with managing information in sensitive and unclassified environment.
• Foster a mutually respectful and inclusive work environment that is free from discrimination and harassment.
• Demonstrate understanding of Records Management regulations, drivers, and methods to ensure compliance in the processing of records in a compliant Electronic Content Management System.
• Develop positive customer relationships and provide exceptional customer service.
• Coordinate work activities and processes effectively with project team members.
• Demonstrate knowledge in records management requirements to manage records pertaining to the RCRA and the NMED.
• Perform configuration management requirements as they relate to document control and records management.
• Upload documents into the Electronic Documents and Records Management System (EDRMS) and establish electronic relationships in support of configuration control.
• Participate in interviews and meetings for audits, surveillances, assessments, and inspections, as needed.

Requirements

• Self-motivated with strong attention to detail.
• Wide range of computer skills to include implementation of requirements or enhancements for Records Management-related applications. Proficiency in the use of Microsoft Office, Outlook, Excel, PowerPoint, and Adobe are required.
• Ability to solve issues or problems based on experience, professional concepts, and organizational objectives.
• Knowledge using Documentum and other Records Management tools.
• Advanced knowledge of document control work processes with CCP project and generator site team.
• Previous WIPP/ Nuclear or records experience is desired.
• Must exhibit strong communications skills, both written and verbal. Ability to deliver clear and concise communications to individuals at all levels.
• Must possess excellent organizational, clerical, and time-management skills.
• Must demonstrate a high regard for professionalism and customer service.
• Must be able to lift up to 50 lbs.
• Must be able to demonstrate the ability to multi-task.
• Willing to travel for up to a week at a time to various locations if needed.
• Is willing to work under minimal supervision while complying with direction, procedures, and requirements.
• US Citizenship required

Education and Qualifications

Bachelor’s degree with 5 years of relevant experience or High School Diploma + 9 years’ relevant experience. Relevant experience includes records management, library science, document and knowledge management, archiving, creation, collection, indexing, digitizing, transportation, and storage of records.

Work Environment, Physical Requirements, and Schedule

The work environment characteristics described here are representative of those encountered while performing the essential functions of this job. While performing the duties of this job, the individual will primarily be in an office setting. The individual will also regularly make onsite visits to various locations. The individual may be required to stand, walk, sit, use hands to fingers, handle or feel, reach with hands and arms, stoop, kneel crouch or crawl, lift (up to 50 lbs.), talk, and hear. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Current schedule is 4x10s: 6:00 AM to 4:30 PM Monday through Thursday

Disclaimer

This job description is intended to convey information essential to understanding the scope of the position and is not a complete list of skills, efforts, duties, responsibilities or working conditions associated with it.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

If you are an applicant with a disability who requires a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to use the online application system and need an alternative method for applying, you may contact Human Resources at [phone] ext. 1.