Junior Project Manager

Vivant Consultants; New York (NY); On-site; USD 65,000 - 85,000; Full time

Job summary

Vivant Consultants is seeking a Project Associate to support project managers on small projects and assist with budgeting and scheduling. The role involves pricing furniture, coordinating shop drawings, and changing orders, while maintaining clear communication with clients, vendors, and design firms.

You will help prepare proposals, issue client updates, and assist with invoicing, while participating in onsite delivery and installation activities and staying current with industry trends.

Qualifications

• 3–5 years of industry experience in design or furniture.
• Team Design software experience preferred.
• CAP 20/20 software experience preferred.
• Excellent MS Office skills, Excel required.
• Strong oral and written communication skills and attention to detail.
• Ability to work in a fast-paced, multi-deadline environment.
• BA/BS in related field preferred but not required.

Responsibilities

• Lead small projects or handle day-to-day account management and assist in budget preparation.
• Partner with PM on larger projects to prepare budget, specs and schedules.
• Price furniture, prepare proposals, and coordinate shop drawings, approvals, and change orders.
• Support PM in communications with clients, vendors, and design firms.
• Develop client updates and internal status reports as necessary.
• Participate in onsite delivery and installation processes.
• Assist in coordination of billing and invoicing activity.
• Handle punch list resolution and coordinate with manufacturers to resolve issues.
• Stay updated on new products, trends, processes, or techniques.
• Coordinate procurement of vendor contracts/KPRs and assist training coordinators.

Skills

Team Design software

CAP 20/20 software

Excel

Strong communication

Attention to detail

Education

BA/BS in related field

Tools

MS Office

Job description

The Project Associate typically works under the direction of the Project Manager (PM), can oversee small projects and collaborates with their teams on larger ones.

Responsibilities of position include but are not limited to the following:

• Can assume the lead role in managing small projects and/or handle day to day account management, and assist in budget preparation
• On larger scale projects, partners with the PM to prepare budget, specifications and project schedules
• Responsible for pricing of furniture, preparation of proposals, and coordination of shop drawings, approvals, and change orders
• Supports the PM in communication with clients, vendors, and design firms on various project activities
• Develops and issues client updates and internal status reports as necessary
• Participates with the onsite delivery and installation process
• Assists in the coordination of billing and invoicing activity
• Handles punch list resolution; creates related status report, works with manufactures to resolve issues
• Keeps abreast of new products, trends and processes or techniques
• Coordinates procurement of digital copies of vendor contracts/KPRs; assists in training coordinators on how to interpret and apply against orders
• Submits special request to manufacturer and technical resources team as needed

Qualifications:

• 3-5 years of industry experience (design or furniture), dealer specific experience preferred but not required
• Team Design software experience preferred
• CAP 20/20 software experience preferred
• Excellent MS office skills, Excel required
• Professional, proactive work ethic and able to work in a team environment
• Must be able to work well in a fast-paced, chaotic atmosphere where multi-tasking, time management and attention to detail are critical to meet multiple, ongoing deadlines
• BA/BS in related field preferred but not required
• Strong oral and written communication skills are a must
• Solid interpersonal skills and effective relation building capacity with clients and internal teams
• Strong analytical approach to problem solving

Please note: Relevant experience within a contract office furniture dealership or commercial interiors business is essential for this role.