Junior Project Coordinator — Healthcare Operations

Dexian; Kalamazoo (MI); On-site; USD 42,000 - 63,000; Full time

Job summary

Dexian, a leader in Talent + Technology solutions with a global footprint, seeks an entry-level Project Associate to provide foundational support to project teams within the Medical Commercial division. You will assist with scheduling, notes, documentation, and internal communications, gaining exposure to project tools and business processes.

Ideal for early-career professionals interested in project management, process improvement, or business operations.

Qualifications

• Minimum 1 year of professional work experience.
• Strong written and verbal communication skills.
• Demonstrated strategic thinking and problem-solving abilities.
• Strong analytical skills with attention to detail.
• Ability to perform effectively in fast-paced and demanding situations.
• Strong organization, multitasking, and prioritization skills.
• Proficiency in MS 365, including Excel, PowerPoint, Word, Outlook, and Teams.
• Ability to collaborate across teams and build strong working relationships.
• Demonstrated ability to follow through on tasks, deadlines, and commitments.
• Interest in developing skills in project and program management.

Responsibilities

• Supports project team members by helping maintain accurate schedules, status trackers, and meeting documentation.
• Assists with organizing and scheduling meetings, taking detailed meeting notes, and distributing action items to stakeholders.
• Helps track and follow up on task completion across teams, escalating missed deliverables to the project lead.
• Learns to use project tools and platforms (e.g., MS Project, Smartsheet, SAP, etc.) to input and update project data.
• Participates in project team meetings as a note-taker and observer, gradually contributing insights or suggestions.
• Collects and organizes project information from various departments to support status updates and team alignment.
• Supports the preparation of basic project communications such as draft updates, presentations, or summary reports.
• Assists with light data entry or budget tracking under supervision.
• Builds familiarity with project management terminology, tools, and methodologies.

Skills

Communication

Strategic thinking

Analytical skills

Organization

Multitasking

Attention to detail

Problem solving

Tools

MS 365 (Excel, PowerPoint, Word, Outlook, Teams)

Job description

Dexian, a leader in Talent + Technology solutions with a global footprint, seeks an entry-level Project Associate to provide foundational support to project teams within the Medical Commercial division. You will assist with scheduling, notes, documentation, and internal communications, gaining exposure to project tools and business processes.

Ideal for early-career professionals interested in project management, process improvement, or business operations.