Junior Personal Assistant to Creative Executives - Hybrid NYC

The Wellington Agency; New York (NY); Hybrid; USD 68,000 - 83,000; Full time

Benefits offered by this job

Health insurance

Sick days & vacation

401(k)

Job summary

The Wellington Agency in Manhattan, NY seeks a Junior Personal Assistant to support two creative executives with day-to-day administrative and logistical tasks. This role reports to the Executive Assistant and offers a hybrid schedule combining remote work with time at the Manhattan office.

The ideal candidate is highly organized, tech-savvy, and proactive, comfortable handling research, calendar management, errands, and confidential projects.

Qualifications

• Highly organized with outstanding attention to detail.
• Excellent written and verbal communication skills.
• Tech-savvy and comfortable troubleshooting everyday devices and apps.
• Knowledge of New York City resources; proactive and solutions-oriented.

Responsibilities

• Run personal and household errands.
• Support confidential personal projects long- and short-term.
• Provide general administrative support including research, data entry, scanning, copying, and filing (physical and digital).
• Maintain and update household files and records.
• Maintain office pantry; coordinate lunch orders and snacks.
• Coordinate grocery orders and household supplies for multiple residences.
• Research, book, and reconfirm personal appointments, dining, theatre, and other reservations.
• Coordinate personal shopping, returns, pickups, exchanges, and deliveries with records.
• Manage gifting from start to finish, including sourcing, purchasing, and delivery coordination.
• Coordinate and communicate schedules for driver and pet sitter.

Skills

Highly organized

Excellent communication

Proactive problem-solving

Team collaboration

Adaptability

Tools

Google Workspace

Job description

The Wellington Agency in Manhattan, NY seeks a Junior Personal Assistant to support two creative executives with day-to-day administrative and logistical tasks. This role reports to the Executive Assistant and offers a hybrid schedule combining remote work with time at the Manhattan office.

The ideal candidate is highly organized, tech-savvy, and proactive, comfortable handling research, calendar management, errands, and confidential projects.