Junior Personal Assistant (PA)

FlexCar; Ohio; Presencial; USD 27 000 - 36 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Private Health Insurance

Free coffee, snacks and beverages

Car benefits

Ongoing training and development

Competitive salary

Amazing working environment based on R

Resumo da oferta

FlexCar in Athens is seeking a highly organized Personal Assistant to join our headquarters. You will manage calendars, coordinate meetings, arrange travel, and handle confidential information with discretion.

The role requires a university degree, up to 2 years' experience, strong communications, and fluency in Greek and English. We offer private health insurance, training, and a collaborative, respectful work environment.

Qualificações

• University degree in Business Administration, Management or related field.
• Up to 2 years of experience in an administrative/support role; entry-level with strong organizational skills encouraged.
• Excellent organizational and time-management abilities with attention to detail.
• Strong communication and interpersonal skills, professional and positive attitude.

Responsabilidades

• Provide day-to-day administrative and organizational support, ensuring smooth coordination of schedules and priorities.
• Manage calendars, coordinate meetings, appointments and commitments, and resolve scheduling conflicts.
• Organize domestic and international travel arrangements, including flights, accommodations and itineraries.
• Coordinate communication with internal and external stakeholders, ensuring timely professional interactions.
• Prepare and review presentations, reports and other business documents.
• Take minutes, prepare agendas, and follow up on action items and deadlines.

Conhecimentos

Organizational skills

Time management

Communication skills

Discretion

Proactivity

Greek & English

Formação académica

University degree in Business Administration/Management/Communications

Ferramentas

Microsoft Office

Descrição da oferta de emprego

FlexCar is growing rapidly across multiple markets, and we are looking for a highly organized, proactive and trustworthy Personal Assistant (PA) to join our team at our headquarters in Athens.

The ideal candidate is a resourceful professional who thrives in a fast-paced environment, anticipates needs, manages multiple priorities effectively and ensures that day-to-day activities run smoothly and efficiently.

Who We Are

FlexCar is more than a car leasing company. We are redefining the way consumers access and use cars by offering flexible and accessible mobility solutions combined with an all-inclusive premium service.

Our ambition is to transform the car leasing industry and help shape the future of mobility across Greece and our international markets.

People at FlexCar

We are constantly looking for curious, ambitious and high-performing people who are excited to be part of a fast-growing international company.

If you enjoy taking ownership, staying one step ahead, solving problems and making a meaningful impact in a dynamic environment, we would love to meet you.

Responsibilities

• Provide day-to-day administrative and organizational support, ensuring the smooth coordination of schedules, activities and priorities.
• Manage calendars, coordinate meetings, appointments and commitments, and proactively resolve scheduling conflicts.
• Organize domestic and international travel arrangements, including flights, accommodation, transportation and itineraries.
• Coordinate communication with internal and external stakeholders, ensuring timely and professional interactions.
• Prepare, review and organize presentations, reports, correspondence and other business documents.
• Coordinate meetings, prepare agendas, take minutes when required and follow up on action items and deadlines.
• Handle confidential and sensitive information with the highest level of professionalism and discretion.
• Collaborate with different departments to facilitate communication and ensure the timely completion of tasks.
• Handle ad hoc administrative and organizational requests with flexibility, efficiency and attention to detail.

• University degree in Business Administration, Management, Communications or another relevant field.
• Up to 2 years of relevant experience in an administrative support, Personal Assistant or similar role. Entry-level candidates with strong organizational skills are also encouraged to apply.
• Excellent organizational and time-management skills, with the ability to prioritize tasks and manage multiple responsibilities.
• Strong communication and interpersonal skills, with a professional and positive attitude.
• High attention to detail, reliability and discretion when handling confidential information.
• Proactive, solution-oriented mindset with a willingness to learn, take initiative and develop professionally.
• Excellent command of Greek and English, both written and spoken.
• Good knowledge of Microsoft Office (Outlook, Excel, Word and PowerPoint) and familiarity with digital productivity tools.
• Ability to adapt to changing priorities and work effectively in a fast-paced environment.
• Previous experience in a corporate environment or fast-growing company will be considered a plus.

• Opportunity to work in one of the fastest-growing scaleups
• Private Health Insurance
• Free coffee, snacks and beverages
• Car benefits
• Ongoing training and development
• Competitive salary
• Amazing working environment based on Respect, Fairness, and Transparency

All applications will be treated in utmost confidence and will only be seen by members of our recruitment team.