Junior Office Administrator

DN Solutions America; Schaumburg (IL); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

401(k)

Health insurance

Vision insurance

Dental insurance

Life insurance

Short-Term Disability

Paid Time-Off

Employee Referral Program

Job summary

DN Solutions America is seeking a Senior Office Admin to support daily administrative, financial, and business operations. Responsibilities include AP/AR support, expense management, and management reporting.

The ideal candidate has 1-3 years of related experience and strong MS Office plus accounting/ERP proficiency. The role emphasizes organization, confidentiality, and cross‑department coordination, with a focus on accuracy and timely financial processes.

Qualifications

• 1-3 years in office management, administrative, accounting support, AP/AR, or related experience.
• Strong organizational and time-management skills; attention to detail.
• Proficiency with Microsoft Office and accounting/ERP systems.

Responsibilities

• Process and support daily Accounts Payable activities including invoice review, coding, approvals, PO matching, and payment preparation.
• Reconcile vendor statements, research discrepancies, and coordinate with internal departments to resolve AP issues.
• Support Accounts Receivable activities including customer invoicing, credit memos, cash application, and maintaining customer accounts.

Skills

Organization

Attention to detail

Communication

MS Office proficiency

ERP awareness

Tools

SAP

Oracle NetSuite

QuickBooks

Job description

For over 50 years, DN Solutions has built machine tools that shape the world around us, including the cars we drive, the planes we fly, and the medical devices that save lives. We develop smart machines and customized solutions that advance these essential industries.

Are you looking to make a large impact in an evolving company?

Job Description

We are seeking an organized and detail-oriented Senior Office Admin to support the company's daily administrative, financial, and business operations. This position will coordinate administrative activities, manage vendors and purchasing, provide Accounts Payable (AP) and Accounts Receivable (AR) support, assist with expense management and reporting, and provide general support to management and various departments.

The ideal candidate will have 1-3 years of office management, administrative, accounting support, or related experience. Strong organizational skills, attention to detail, communication skills, and proficiency with Microsoft Office and accounting/ERP systems are preferred.

Job Responsibilities

• Process and support daily Accounts Payable activities, including invoice review, coding, approvals, purchase order matching, and payment preparation.
• Reconcile vendor statements, research discrepancies, and coordinate with vendors and internal departments to resolve outstanding AP issues.
• Support Accounts Receivable activities, including customer invoicing, credit memos, cash application, and maintenance of accurate customer accounts.
• Monitor outstanding customer balances, assist with collections follow-up, and research and resolve billing and account discrepancies.
• Assist with monthly and year-end financial close activities, including account reconciliations, accruals, schedules, and supporting documentation.
• Review and reconcile employee expenses, credit card transactions, bank activity, and other financial transactions as assigned.
• Prepare and maintain financial reports, AP/AR aging reports, spreadsheets, and other accounting and management reporting.
• Maintain accurate, organized, and confidential financial, customer, vendor, and administrative records and provide documentation for internal and external audits.
• Provide general administrative and management support, including preparing business documents, coordinating meetings, maintaining schedules, and supporting company activities.
• Assist with special accounting projects, process improvement initiatives, and other duties as assigned by management while maintaining confidentiality of company, employee, customer, and financial information.

Job Requirements

• Required
• 1-3 years of office management, administrative, accounting support, AP/AR, or related experience.
• Basic understanding of accounting principles and AP/AR processes.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Ability to work from the office five days a week.
• Strong problem-solving and interpersonal skills.

• Preferred
• Experience with SAP, Oracle NetSuite, QuickBooks, or other ERP/accounting systems.
• Previous experience supporting both Accounts Payable and Accounts Receivable.
• Experience with vendor and customer account reconciliation.
• Experience with month-end closing activities.

Company Benefits

We offer competitive pay based on experience.

• 401(k)
• Health, Vision, and Dental Insurance
• Life Insurance and Short-Term Disability
• Paid Time-Off including vacation, sick time, and Holidays.
• Employee Referral Program

Our success is driven by our team of talented, dedicated individuals working closely together to meet or exceed customer expectations. Take the next step in your career and become part of our fast-growing company.

DN Solutions America is an equal-opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, religion, or veteran status.