Office Coordinator

DN Tanks LLC; Montrose (MA); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

401(k)

Medical coverage

Dental coverage

Vision coverage

PTO & holidays

Parental leave

Tuition reimbursement

Gym reimbursement

Employee referral program

Growth opportunities

Job summary

DN Tanks LLC seeks an Office Coordinator to create a professional, organized workplace in our Wakefield, MA office and ensure efficient day-to-day operations. You will be the first point of contact for visitors, employees, and partners, overseeing reception, vendor relations, and administrative support to promote a positive employee experience.

Your role includes coordinating travel, meetings, budgets, and communications, with opportunities for growth within a stable, mission-driven company.

Qualifications

• 3–5 years of experience in office administration or a related field.
• High school diploma required; associate or bachelor’s degree preferred.
• Strong organizational and time-management skills with attention to detail.
• Experience coordinating meetings, events, travel, lodging, calendars, and materials.
• Strong written and verbal communication; professional interaction with staff and vendors.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience supporting office operations including vendors, facilities, and workplace services.

Responsibilities

• Welcome visitors and handle professional reception and customer service.
• Oversee reception, office operations, facilities coordination, and vendor management.
• Administer office budgets, track expenditures, and reconcile invoices.
• Coordinate travel and meeting logistics for regional leaders and events.
• Prepare quarterly update PowerPoint presentations and provide administrative support for regional initiatives.
• Ensure offices are organized, stocked, and functioning; support workplace services.

Skills

Office administration

Executive support

Budget tracking

Vendor management

PowerPoint

Education

High school diploma

Associate or bachelor’s preferred

Tools

Microsoft Outlook

Microsoft Word

Excel

PowerPoint

Job description

life insurance, flexible benefit account, parental leave, paid time off, paid holidays, tuition reimbursement, 401(k), retirement plan

Our culture is rooted in a shared vision - to help keep the world\'s most precious resource safe - and in the core values that guide us in pursuing this vision and delivering on our mission to clients.

We provide the highest quality liquid storage design and construction services at the best long-term value with an unrivaled customer experience. We have built over 3,500 pre-stressed concrete liquid storage tanks over the past 90 years around the country and world, as a result we have become the leader in the industry when it comes to quality and innovation.

As an Office Coordinator at DN, you will be responsible for creating a professional, organized, and welcoming office environment while ensuring the efficient day-to-day operation of our Wakefield office. Our Office Coordinator acts as the first point of contact for visitors, employees, and business partners, oversees reception, office operations, facilities coordination, vendor management, administrative support, and workplace services to promote an efficient and positive employee experience.

Our culture is rooted in a shared vision - to help keep the world\'s most precious resource safe - and in the core values that guide us in pursuing this vision and delivering on our mission to clients.

We provide the highest quality liquid storage design and construction services at the best long-term value with an unrivaled customer experience. We have built over 3,500 pre-stressed concrete liquid storage tanks over the past 90 years around the country and world, as a result we have become the leader in the industry when it comes to quality and innovation.

As an Office Coordinator at DN, you will be responsible for creating a professional, organized, and welcoming office environment while ensuring the efficient day-to-day operation of our Wakefield office. Our Office Coordinator acts as the first point of contact for visitors, employees, and business partners, oversees reception, office operations, facilities coordination, vendor management, administrative support, and workplace services to promote an efficient and positive employee experience.

Primary Responsibilities Reception & Customer Service

• Welcome visitors, clients, and vendors in a professional and friendly manner.
• Answer, screen, and direct incoming telephone calls and inquiries.
• Manage visitor sign-in procedures and notify employees of guest arrivals.
• Receive, sort, and distribute incoming mail and packages.

Office Operations

• Manage inventory and ordering of office, kitchen, breakroom, restroom, cleaning, and shipping supplies.
• Maintain postage equipment and office resources.
• Ensure common areas, conference rooms, kitchens, and shared spaces are organized, stocked, and presentable.
• Coordinate office meals, catering, employee hospitality, and workplace events.
• Administer office budgets by tracking expenditures, reconciling invoices, monitoring spending against budget, and identifying variances to support effective financial planning and fiscal accountability.

Facilities & Vendor Management

• Serve as the primary point of contact for building management and office vendors.
• Coordinate janitorial services, landscaping, pest control, and facility maintenance, including HVAC, plumbing, electrical, and general office repairs.
• Review and process office-related invoices and maintain vendor relationships and service records.

Administrative & Executive Support

• Coordinate travel accommodations, including hotel recommendations and lodging arrangements for regional leaders and visitors.
• Support the Regional Leadership Team (RLT), Regional Giving Committee (RGC), Events Committee, and other company meetings by coordinating meeting logistics, preparing PowerPoint presentations and materials, and documenting follow-up actions as needed.
• Prepare and maintain quarterly update PowerPoint presentations
• Provide administrative support for regional initiatives, special projects, and day-to-day operational requests.

Qualifications

• 3-5 years of experience in office administration, executive support, business operations, or a related field.
• High school diploma or equivalent required; associate or bachelor's degree preferred.
• Strong organizational and time-management skills, with the ability to manage multiple priorities, deadlines, and follow-up activities with attention to detail.
• Experience coordinating meetings, events, travel, lodging, calendars, and related logistics, including preparation of presentations and meeting materials.
• Strong written and verbal communication skills with the ability to interact professionally with employees, leadership, vendors, and external partners.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience supporting office operations, including vendors, facilities, supplies, purchasing, and workplace services.
• Professionalism, discretion, and initiative, with the ability to work independently, anticipate needs, maintain confidentiality, provide excellent customer service, and build effective relationships across all levels of the organization.

Total Rewards

Our Total Rewards offerings are designed to invest in our employees and their families, including:

• Competitive base compensation plus eligibility for DN's annual incentive bonus program
• 401(k) retirement plan consisting of a 100% employer match on the first 6% of employee contributions and an additional 3% Safe Harbor company contribution
• Medical coverage effective on date of hire, with DN covering 80%-85% of premiums depending on plan selection
• Dental coverage effective on date of hire, with DN covering 75% of premiums
• Voluntary vision coverage effective on date of hire
• Flexible Spending Account options for eligible medical, dental and dependent-care expenses
• Company-paid life insurance, accidental death & dismemberment coverage, and long-term disability coverage
• Paid time off starting at 16 days annually, increasing with tenure, plus 9 paid holidays each year
• Half-day Fridays between July 4 and Labor Day
• Paid parental leave for birth mothers and spouses or committed partners
• Employee Assistance Program available at no cost to employees and household members for work/life support
• Tuition reimbursement
• Gym reimbursement
• Employee referral incentive program
• Career growth, internal mobility and professional development opportunities within a stable, purpose-driven company

This is our good faith estimate of the base salary compensation range for this opportunity. Individual pay decisions will vary based upon the experience and qualifications of the applicant. This range is based on market rates and determined by considering many factors such as external market salary survey data, internal data for comparable roles, and the operational and budgetary objectives of the company. At DN, we\'re building careers-not just filling positions. If this role excites you but your experience doesn't align perfectly with the listed qualifications, we still encourage you to apply. We consider candidates across multiple engineering levels and are committed to placing great people where they can make the biggest impact and continue to grow. DN is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other federally protected class. All employment is decided on the basis of qualifications, merit, and business need.