Junior Law Firm Billing Specialist

Moore & Van Allen PLLC; Charlotte (NC); On-site; USD 42,000 - 65,000; Full time

Job summary

Moore & Van Allen PLLC, a dynamic Charlotte-based law firm, seeks a Billing Specialist to join its team. You will prepare, review, and edit pre-bills, invoices, and e-bills for assigned attorneys, ensuring timeliness and accuracy in line with firm and client guidelines.

The role emphasizes developing an understanding of law firm billing processes, collaborating with teams, and resolving basic billing discrepancies to support timely client payments.

Qualifications

• Associate’s degree in business/accounting or equivalent work experience; bachelor’s degree preferred.
• 1-2+ years of experience in billing, preferably in a law firm or professional services firm.
• Must have good organizational and analytical skills, the ability to handle multiple demands, prioritize tasks and meet deadlines.
• Proficiency in Microsoft Office and experience with legal billing software (Elite, Aderant, 3E, BillBlast, or similar platforms) are preferred.

Responsibilities

• Prepare, review and edit pre-bills, invoices, and e-bills for assigned attorneys, teams, or as directed by the manager.
• Ensure timely submission and client acceptance.
• Resolve e-bill rejections due to missing matters, timekeepers, phase/task codes, or other discrepancies.
• Apply editorial review to all billing adjustments, transfers, and special billing scenarios while maintaining compliance with firm and client policies.
• Develop an understanding of client billing guidelines and ensure invoices comply with engagement agreements.
• Proactively identify and resolve basic billing discrepancies, errors, and e-billing issues to prevent delays in client payments.
• Assist with month-end and year-end billing activities, including prebill review and reconciliations.
• Perform other billing-related duties as assigned.

Skills

Billing software

Microsoft Office

Analytical skills

Time management

Education

Associate degree

Bachelor's degree preferred

Tools

Elite

Aderant

3E

BillBlast

Job description

Moore & Van Allen PLLC, a dynamic Charlotte-based law firm, seeks a Billing Specialist to join its team. You will prepare, review, and edit pre-bills, invoices, and e-bills for assigned attorneys, ensuring timeliness and accuracy in line with firm and client guidelines.

The role emphasizes developing an understanding of law firm billing processes, collaborating with teams, and resolving basic billing discrepancies to support timely client payments.